Julian Pazynski

Door County Sheriff’s Office

Mary Cebertowicz, Guest DOJ

Deforest Post

911 W North St,

DeForest, WI

Online Using Teams

Geri Polster

Boyceville Police Department

Julian Pazynski, Guest TraCS

Vernon County Sheriff's Office

Elkhorn Police Department

Wisconsin Dells Police Department

Dodge County Sheriff's Office

Dodge County Sheriff's Office

Milwaukee Police Department

Ho-Chunk Nation PD

Ho-Chunk Nation PD

Wisconsin State Patrol

Wisconsin State Patrol

Wisconsin State Patrol

Natural Resources

Natural Resources

Department of Transportation/DSP

Department of Transportation/DMV

Department of Transportation/DMV

Department of Transportation/DSP

Department of Justice

Department of Justice replacing

DA IT - Guest

• Housekeeping

  • Bathrooms

  • Lunch

  • Mic on teams/ raise hand to talk

  • Schedule next meetings

  • Send out a poll next week

    • May

    • Aug

      • Not Aug 24-25 Steering committee meeting

    • Nov

    • Feb 22

• Introductions

  • New Members

  • Greg Lamkin - Boyceville Police Department

  • Brad Shortreed - Door County Sheriff’s Office

  • William Zirk - Vernon County Sheriff's Office

  • Attendance

    • If anyone knows any Tribal Agencies that would be interested in joining FAC let Geri know

• Document on screen

• Staffing

  • TraCS Program Manager position will be posted to WisJobs today

  • Currently down 3 members

    • 2 help desk positions and 1 dev

• BTHE

  • 122 Access agencies

    • Need to be migrated to own SQL or Hosted Environment

  • 257 Migrated to Hosted

• Goals 2023

  • Move to SVN on Assembla - Cloud based system

    • Versioning software for packaging pack updates

    • Run by DET, getting rid of SVN server

    • Using GitHub, but this does not work for TraCS(due to TraCS having encrypted files)

      • GITHUB does not have a locking feature

    • We will be moving to Assembla (Cloud based SVN)

      • Need to move internal packaged files to cloud based system

      • BITS will be assisting

  • Get Ready for next baseline

    • Migrate every Access agency to SQL (own SQL or Hosted)

    • Update the 2 update servers to 2021 versions

      • Currently our servers are on 2012

      • Goal to be completed in summer

    • Make sure SQL agencies are ready and on 2019 + versions

  • New Baseline

    • More web based features

    • Does not include currently data entry of forms

    • Agencies will be able to view and print from website instead of TraCS Installation

    • Hosted is optional as always, but SQL in general is required

  • Set up a TraCS Training version for Tech Colleges

    • Not easy install, been some complaints

    • We will setup web server to host a training version

      • Similar to TraCS Hosted Environment

      • Easier to update

      • Easier for instructors to view work of students

  • Test/Release Baseline

    • Baseline beta was released last Friday

    • Please email Geri if you want to help test baseline

      • Would get a preview of what TraCS for web would look like

  • Clean up Issue Tracker

    • Last year we moved our issue tracker from Access to JIRA

    • #1 Goal: All bugs fixed

      • Only 21 left

      • Should not be something that sits there long term

      • Should be fixed quickly or reach out to Vendor if baseline issue

  • Bugs fixed from incident form

  • Add enhancements BAE's (Business Area Exports) request in the Fall Update (Oct)

    • Minor Fall update (due to Baseline)

      • Will need to follow instructions

    • Additional field requests

      • Crash/Fatal Sup

      • UFAD

  • Staffing

  • Statute Tables all cleaned up and all State Statutes added

    • ELCI is looking good

    • Currently working on NTC

      • Need couple thousand added

      • Getting bond amounts correct

    • Did expire all felonies from NTC

      • Now available in Incident form via eReferral

  • F2 Help Project

    • Continuing project as usual

  • JIRA Migration of Documentation

    • User Guide is in Confluence

    • Other guides will be added as well

    • Much more efficient to read and edit

    • Readers are able to comment without even logging in

• March

  • Friday is when we are creating last package

  • Next Friday is go/no go

  • Small Update

• May/June

• Aug

• Oct Fall Release

• Eunice Moon (Update from DOJ, 30 min)

• Complaint Report Request

• Any other issues that people are seeing?

  • Radio buttons

    • Missing table causes issue validating

    • March 6th expected fix

  • Please contact at UCR program or TraCS

• Please provide exact instructions of what you do that shows the bug

• Requested a complaint report, but requester has retired

• Baraboo PD has since requested a similar thing

  • Current public copy is too large

  • Baraboo wants a report that is able to be handed to person with only necessary info

  • Baraboo printed out a copy and highlight what fields are needed

  • Review of what report would look like

    • On screen

      • Default eReferral agency by looking at ORI

      • Only Agencies that span multiple counties would need to "Override"

      • Move Subject section to be under summary group

      • Location: get rid of coordinates

      • Offense: Geri thinks should keep the count

        • Requirement for eReferral

        • Why include WIBRS? Might cause confusion

          • Will ask Baraboo

      • Subject: Include DOB??

        • Might help

      • Description contains instructions ("Notice to appear")

      • Suggestion on what the report is called

        • No objections to "Criminal Referral Notice"

• Cannot use NTCs anymore for Felony

• Can do multiple offences, modifier and enhancers

• You can send attachments after the fact through eProtect system

• Using Incident form for DA is much more powerful than single NTC

• Goal is the report will help give agencies options

• In User Guide for Incident form

  • Has two manuals

    • DOJ Manual (how to fill out for DOJ; UCR Report)

    • How to create an eReferral

      • Still in draft form

• Mary Cebertowicz (Update from DOJ)

  • Building training materials

  • Will be contacting; Will be mentioning required field

    • Hopefully a month out

    • When deadline hits, agency will need to be on correct pack in order to validate

  • Hoping for more clarification from FBI

• New FBI field

  • Subject lv, mandatory for validation

  • FBI did not notify DOJ until November 2022 and went live one week later

  • November 2023 will be required

  • Have draft f2 help to clarify this field.

  • Been trying to get more info from FBI

    • Do not want question answered if subject died due to Use of force

    • Charges filed after

  • Will be working with GERI and IT so that this can be rolled out on time

• Requesting questions from FAC to ask FBI

  • Pending investigation option is expected to come back to to select updated option. (Placeholder)

  • "would this require further follow through with DA then, before submitting the form?"

    • No, just put as pending

  • Question is only collecting if use of force was used on subject

  • For Post Incident, How long after?

• ECD field Request

  • CEW is new term now?

  • # of deployments

  • Dart and Probe are same thing, Drive Stun

  • Get terminology from Training and Standards for TraCS field wording

    • Will help for F2 help as well

  • "Medical Treatment Received"

    • Some have SOP to take to hospital after taser is used

    • Yes Drop down of Medical Treatment

  • Input per deployment; separate per officer

  • Where should this be added in UFAD?

    • Include in Officer Field

  • Greg Lamkin will email Geri what they use and has been used for years

    • Do we want to add this useful information to the UFAD(would be optional)?

    • Would be useful for agencies that already collect information and wouldn't have to be separate somewhere else

    • Could populate RMS fields as well

• Be available for citations, Crash, Parking. Any form in tracs that has a vehicle on it

• If crash form need to specify vehicles

• Request to have an Agency Crash number field (could be worded as agency case number)

  • Police number is for cad number

• Greg L has an example

• Deciding that it would be better to implement this as a form to be replicated from other forms

  • This way data could be tracked for agency

  • Milwaukee states that waiting until 2024 is OK

  • Would be great form for new Dev hire to work on!

  • Voted YES

  • FAC will need to decide on what rules are present (Errors and Warning)

• Form used for tow company, inventory, RMS, CAD?

• No review today

• Status update

• Will have more to review next meeting

• 1094 - No

• 1052 - YES

• 1033 - YES

• 867 - No

https://wi-state-patrol.atlassian.net/browse/ITID-1094

https://wi-state-patrol.atlassian.net/browse/ITID-1052

https://wi-state-patrol.atlassian.net/browse/ITID-1033

https://wi-state-patrol.atlassian.net/browse/ITID-867

• Kevin Barman will be representing DNR at FAC moving forward

• Place of last drink still being discussed.

• William Zirk requesting contact info of FAC members