04/30/13 - Notes

Friday, February 2, 2018

11:42 AM

1. A help menu item will be added to take the user to the state statutes website.

2. The print menu for the Natural Resources citation should only show the Informing the Accused report if the citation has an alcohol related statute.

Adding a restitution section to the NTC.

1. Allow additional fields to be editable after issuance on the citation forms.

2. Allow replication from an archived form.

3. Add affidavit, search warrant and return of officer forms for blood draws after OWI refusals.

4. Add a symbol for traffic light that allows the different lights to be toggled on/off.

5. Add a reminder letter for the court to order a boating safety class for OWI boating tickets.

6. If officer overrides DA routing flag, reset plaintiff and court type automatically.

1. Themes are not saving with user defaults.

2. Statute 347.06(3) UNCLEAN/DEFECTIVE LIGHTS (BREAK LAMP) has misspelling. Should be BRAKE, not break.

1. Requires continuous connection to Internet.

2. Bandwidth problems can significantly slow down data-entry. A call back to the web server is made each time a field is entered to validate data.

3. Barcode functionality requires a current version of Java installed.

4. GPS devices do not work.

5. Only the TraCS 10 diagram tool is supported, but not Easy Street Draw or Quick Scene.

6. Only Google Maps is supported for pin maps, not WiSLR maps.

7. Only basic data bars, which are less user friendly, are supported.

8. Can only print one report at a time.

9. No TraCS/MACH interface.

10. Requires double log in, once for WAMS and once for TraCS.

11. External Search as implemented in Wisconsin does not work. (Would require creating a new ActiveX component.)

12. Cannot have Manager and Viewer open at the same time (must fully close Viewer to return to Manager).

1. Implement master index-- Provide screens that search and display lists of each common information type (Individual, Vehicle, Location, etc.) based on criteria entered. Double clicking an item in the list will display all forms related to the selected item in the Forms Manager.

2. Implement involvement feature-- Allow users to find a form and then branch out to find all related forms that include the same individuals, vehicles, locations, etc. and then all forms related to those forms, and so on.

3. Implement contact level status and validation rules-- This would allow contacts in TraCS to act like case files and apply process flow to the file based on the status of the individual forms in the contact. Contact level rules will only be able to run on a Workstation in Database mode.

4. Implement ability to have multiple forms share one transmit file.
   
   
   
   The FAC indicates that the following forms would also have to be added to TraCS to have the functionality expected of an RMS:
   
   

5. Incident Report including Arrest Report (IBR/UCR)—should include electronic submittal to WIJIS

6. Chain of Evidence form including Property Sheet

1. Jail Intake

2. Emergency Detention (tied for first place.)

3. Incident Report/Arrest Report (IBR/UCR)

4. Deer/Animal Tag

5. Suspension order for unpaid parking tickets (TV&RP)

6. ATV/Snow/Boat Crash (DNR)

7. Probable Cause Affidavit

8. Chain of Evidence/Property Sheet

9. Intoximeter (Test Results) Report

10. Daily Activity Log

04/30/13 - Agenda

Friday, February 2, 2018

11:44 AM

07/30/13 - Notes

Friday, February 2, 2018

11:43 AM

The TraCS Forms Advisory Committee met on 07/30/2013. Present were Algoma PD—Neil Dorner; Hales Corners PD—Sgt. Brent Kroll; Juneau County Sheriff —Lt. Robert F. Jasinski; La Crosse PD—Sgt. Andrew (Drew) J. Gavrilos; Milwaukee PD—Gregg Duran; Dept of Natural Resources Citation— Todd Schaller and Kristin Turner; State Patrol—Mark Fetzer; Wausau PD—Cheryl Stieve; Watertown PD—Leon Ruder; Department of Transportation/DMV/CWS— Darlene Schwartz, Teresa Severson, Dennis Rodenkirch, Jennifer Schmidt, Geri Polster, and Brian Neil.

The members introduced themselves and the charter for the committee was read.

The next FAC meeting is scheduled for Thursday, September 26, 2013.

TraCS 10 Progress Report

We currently have 62 agencies using TraCS 10.

DNR has a small pilot group going. They are waiting for additional work on the ILT to be completed. They need the mailing address on the citation to be customizable by officer. This functionality will be added in a future patch. They are planning full roll out in October.

La Crosse PD hopes to start a pilot in 2 or 3 weeks. They are waiting on La Crosse County to take the lead. RMS project is taking priority.

Wausau PD recently had their CAD upgraded and they are in process converting to Windows 7. They haven’t started a TraCS 10 pilot yet. They hope to start one soon.

The project leader at Milwaukee PD is switching to Ken Cecil. They have not yet started a pilot.

Juneau County has the first field unit install done and has written a production citation.

State Patrol hopes to start a pilot in mid-August

Hales corners master computer will be set up mid-August along with one field unit.

Watertown is done. Unarchive is causing problems. The staff members love it. They even love the ILT. It is less work.

Algoma PD is done. They like the ILT for traffic stops but not for non-traffic. Distribution process needs to work better.

Enhancement Requests

Form Redaction

The discussion on form redaction was tabled until the next meeting.

TRCC Grant Proposal

Darlene is working on securing funding for additional work to be done to the baseline version of TraCS:

1. Add “user definable fields” to Active Directory support.

2. Improve the update server to make deploying patches more efficient.

3. Add maintenance services to TraCS for baking up files/dtabases, compacting and repairing access databases, removing old log entries, and cleaning back up files.

4. Keep Drag and Drop groupings in place between sessions by storing them with user defaults.

5. Add ability to print pin maps.

6. Clean up display of form names in the Quick Add menu.

7. Add ability to export “code text” along with code value for TraCS export of data.

8. During distribution call from inside TraCS, implement allowing USR file of currently logged in user to be update

9. Advanced RMS Features: Master Index, Involvement Feature, contact level statuses and validation rules

New Forms

Jail booking and Emergency Detention forms were reviewed. The Emergency Detention form is a standardized state form, but the jail booking form is highly individualized in each county and it may be more difficult. The ED form looks like it would be an easy and useful form to do. However, HIPAA was mentioned as a concern. The probable cause statement was also discussed. This is also a standard state form.

Issue Tracker Items

The FAC requested that the Master Computer require admin credentials before allowing patch to be deployed to field units.

Items, 68,112, 130, 131, 154, 189, and 193 were declined by the FAC.

07/30/13 - Agenda

Friday, February 2, 2018

11:44 AM

9:00 a.m. TraCS 10 Status Report

9:30 a.m. User Conference planning

10:30 a.m. Break

10:45 a.m. TraCS Development Plans (TraCS as RMS, TraCS Lite)

12:0 0 a.m. Lunch

12:45 p.m. Form Redaction Revisited

1:15 p.m. FAC Referral Items

2:00 p.m. Break

2:15 p.m. FAC Referral Items Continued.

3:00 p.m. Adjourn

Algoma PD—Neil Dorner (Outgoing Member)

Hales Corners PD—Sgt. Brent Kroll

Juneau County Sheriff —Lt. Robert F. Jasinski

La Crosse PD—Sgt. Andrew (Drew) J. Gavrilos

Milwaukee PD—Gregg Duran

Natural Resources Citation— Todd Schaller (DNR)

Phillips PD—David A. Sonntag

State Patrol—Travis Lauer

Wausau PD—Cheryl Stieve (Outgoing Member)

Watertown PD—Leon Ruder (Outgoing Member)

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS—Teresa Severson

Department of Transportation/DMV/CWS— Brian Neil

Department of Transportation/DMV/CWS— Dennis Rodenkirch

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Geri Polster

09/26/13 - Notes

Friday, February 2, 2018

11:43 AM

1. Master Name Index (MNI)

2. Data captured

3. Standard TraCS individual data (name, address, DOB, etc.)

4. Prior addresses

5. Former names

6. Booking photo

7. Identifying Marks (Tattoos, Scars, etc.)

8. E-mail attachments

9. Videos

10. Officer safety alerts

11. Special needs alerts

12. Corrections

13. Duplicate name resolution

14. Merge feature

15. Aliases

16. Junior vs. senior

17. Names cannot change on TraCS forms after transmission or issuance.

18. Searches/reports

19. Same name

20. Similar name

21. Aliases

22. Sorting

23. Case number

24. IBR category

25. History—why is this person in the RMS?

26. WIJIS gateway search

27. External Search should be able to bring back MNI data for populating forms.

28. Supplement, not replacement for, to DOT returns

29. Must have in the squad

30. MACH integration

31. Be able to send case notes to officer.

32. WIJIS gateway integration

33. Publish to the gateway via TraCS

34. Master Vehicle Index

35. Data captured

36. Standard TraCS vehicle data

37. Damage description

38. Special features (free form text)

39. Officer alerts

40. Searches/reports

41. History—why is vehicle in system?

42. Sort by case

43. Sort by IBR number

44. Master Location Index

45. Data captured

46. On/At Road

47. GPS coordinates

48. WISLR ID

49. Officer safety alerts

50. Searches/reports

51. History—why is location in system?

52. Sort by case

53. Sort by IBR number

54. Be able to use selection rectangle on map to select locations in index.

55. Overlay data on map

56. Master Property Index

57. Chain of Evidence

58. Quantity

59. Make/Model/Description

60. Photo

61. Barcode

62. How to dispose

63. Date acquired

64. Date disposed

65. Disposition

66. Retention schedule

67. Owner

68. Who taken from

69. Why taken

70. Involvement Explorer

71. Links among (via forms)

72. Individuals

73. Associates

74. Vehicles

75. Property owned

76. Locations

77. Visual involvement graph (spider web)

78. Click on nodes to expand to new nodes.

79. Be able to view forms associated with nodes.

80. Nodes associated with location should overlay on top of map.

81. Ability to Filter data

82. Crimes

83. Non-crimes

84. Etc.

85. Case Level Statuses (Follow IBR codes for this. Statuses may change multiple times—closed back to open, etc.)

86. Opened

87. Assigned

88. Under Investigation

89. Hold

90. Transmitted

91. Closed (Multiple statuses related to closed)

1. Responsiveness

2. New installations by appointment only according to schedule.

3. Adding users: 5 business days. 2 business days if emergency.

4. Deactivating users: Within 2 hours, 24/7.

5. Code table changes: 5 business days.

6. Agency transmits their own data to WisDOT and courts—no auto-transmit.

7. Data

8. 7 Year retention period.

9. Availability: 9 to 5 Monday through Friday (Minimum requirement)

10. Resend folder set to one year. (May not apply.)

11. DOT e-mails analysis reports/pin maps periodically

12. Analysis report package should be auto-generated by the state and e-mailed out. No on-demand analysis reports

09/26/13 - Agenda

Friday, February 2, 2018

11:44 AM

9:00 a.m. TraCS 10 Status Report

9:30 a.m. Form Redaction Revisited

10:00 a.m. User Conference planning

10:30 a.m. Break

10:45 a.m. TraCS as RMS

Master Index

Involvement Search/Report

Contact Level Statuses and Rules

12:0 0 a.m. Lunch

12:45 p.m. TraCS Lite

Audience

Service Level Expectations (Data Retention, Reliability, Availability, do we need analysis reports, data exports?)

2:00 p.m. Miscellaneous

3:00 p.m. Adjourn

Algoma PD—Neil Dorner (Outgoing Member)

Hales Corners PD—Sgt. Brent Kroll

Juneau County Sheriff —Lt. Robert F. Jasinski

La Crosse PD—Sgt. Andrew (Drew) J. Gavrilos

Milwaukee PD—Gregg Duran

Natural Resources Citation— Todd Schaller (DNR)

Phillips PD—David A. Sonntag

State Patrol—Travis Lauer

Wausau PD—Cheryl Stieve (Outgoing Member)

Watertown PD—Leon Ruder (Outgoing Member)

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS—Teresa Severson

Department of Transportation/DMV/CWS— Brian Neil

Department of Transportation/DMV/CWS— Dennis Rodenkirch

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Geri Polster

12/10/13 - Notes

Friday, February 2, 2018

11:43 AM

The TraCS Forms Advisory Committee met on 12/10/2013. Present were Sturgeon Bay PD—Neil Dorner; State Patrol—Mark Fetzer; Wausau PD—Cheryl Stieve; Brent Kroll—Hales Corners PD; Drew Gavrilos—La Crosse PD, Bob Jasinski—Juneau County Sheriff, Darlene Schwartz, Teresa Severson, Jennifer Schmidt, and Geri Polster.

Analysis Reports

The current and planned analysis reports for TraCS were reviewed. The FAC recommended the following:

Add:

• Graph of crash weather conditions

• Traffic Citation Inventory for WisDOT

• Light Conditions

• Crash Major Cause First Harmful Event

• Crash Major Cause Crash Severity

• Incident time summary

• New Analysis Report Incident Age Gender Summary

• Form Status History

Improve:

• Issued Traffic Citations by Tag—ability to filter by tag

• Issued NON-Traffic Citations by Tag—ability to filter by tag

• Issued DNR Citations by Tag—ability to filter by tag

• Add categories to documentation

User Conference Feedback

Darlene shared feedback from the user conference. Overall the conference was very successful. The FAC decided that next year’s conference will be a one-day conference in the Dells. The FAC will serve as the planning committee for next year’s conference.

NTC Proposal

A proposal for a new layout for the NTC form was shared by Dave Sonntag. The new fields would make the NTC very similar to the Misdemeanor Citation. The FAC recommended leaving the NTC as-is, but add the the Misdemeanor Citation as a new form.

Communication Methods— Social Media

The FAC brainstormed different ways to improve communications among TraCS users. FaceBook and Twitter were rejected. The FAC requested that adding a discussion forum to the Lyris List Server for Badger TraCS be investigated.

Requirements:

• Members of our current mailing list would have the ability to opt into the forum.

• Members should be able to choose between daily digest, individual e-mails, or web only for content delivery.

• Our Badger TraCS staff members still want the ability to send out announcements to all members on a regular basis regardless of individual forum settings above.

• Badger TraCS staff will not monitor the forum on a regular basis. The forum’s purpose is to facilitate communications among TraCS users, not to provide support.

• Moderators will monitor the forum to make sure that the guidelines for posting messages are being followed. Moderators will be selected from the law enforcement members of the FAC.

Project Priorities

The FAC completed a project prioritization exercise. The FAC recommends the following priorities:

Issue Tracker Items

The FAC approved the following feature requests for TraCS 10:

• Delete users on laptops (when deleted out of user database at headquarters) as part of the distribution process.

• Remove hot key label for Alt-V since it does not work correctly.

• Implement an “exception table” to allow agency to alter bond amounts, DA routing flags and mandatory appearance flags for the non-traffic citation.

• Implement a “zoom slider” for the ILT.

• Add ability to customize tree heading for ordinances.

• Add “every other week” to options for setting up court appointments.

• Add option for auto-distribution at log in time.

• Add an erase tool to the the TraCS 10 diagram tool.

• Add a “Court Report” analysis report listing court date, citation #, subject name, and issuing officer.

• Fix suffix field on Alcohol form.
  
   

The FAC rejected the following feature requests for TraCS 10

• Produce message on non-master computer warning when the master computer is not up-to-date.

• Blank out fields related court/date time if selected court changes.

• Add more checking for juvenile status. Sometimes issue tickets for violators that are too young.

• Change how the message cached works.

• Change the transmission details report.

• Require registered owner on parking tickets.

• Office staff should be able to issue ticket in officer’s name.

Outgoing Members

We bid farewell to outgoing committee members: Neil Dorner, Cheryl Stieve, Leon Ruder, and Gregg Duran. Thank you for all your contributions to the FAC.

12/10/13 - Agenda

Friday, February 2, 2018

11:44 AM

9:00 a.m. Analysis Reports

10:00 a.m. Redesigned NTC

10:30 a.m. Break

10:45 a.m. FAC Referral Items

12:00 p.m. Lunch

12:45 p.m. Communication Methods—Social Media

1:15 p.m. User Conference Feedback

1:45 p.m. Break

2:00 p.m. Prioritization Exercise

3:00 p.m. Adjourn

Algoma PD—Neil Dorner (Outgoing Member)

Hales Corners PD—Sgt. Brent Kroll

Juneau County Sheriff —Lt. Robert F. Jasinski

La Crosse PD—Sgt. Andrew (Drew) J. Gavrilos

Milwaukee PD—Gregg Duran

Natural Resources Citation— Todd Schaller (DNR)

Phillips PD—David A. Sonntag

State Patrol—Travis Lauer

Wausau PD—Cheryl Stieve (Outgoing Member)

Watertown PD—Leon Ruder (Outgoing Member)

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS—Teresa Severson

Department of Transportation/DMV/CWS— Brian Neil

Department of Transportation/DMV/CWS— Dennis Rodenkirch

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Geri Polster

TraCS as RMS

Friday, February 2, 2018

11:49 AM

TraCS as RMS

Badger TraCS is contracting to have features commonly found in most RMS systems added to TraCS 10. The FAC brainstormed feature ideas:

1. Master Name Index (MNI)

   1. Data captured

      1. Standard TraCS individual data (name, address, DOB, etc.)

      2. Prior addresses

      3. Former names

      4. Booking photo

      5. Identifying Marks (Tattoos, Scars, etc.)

      6. E-mail attachments

      7. Videos

      8. Officer safety alerts

      9. Special needs alerts

   2. Corrections

      1. Duplicate name resolution

      2. Merge feature

         1. Aliases

         2. Junior vs. senior

      3. Names cannot change on TraCS forms after transmission or issuance.

   3. Searches/reports

      1. Same name

      2. Similar name

      3. Aliases

      4. Sorting

         1. Case number

         2. IBR category

      5. History—why is this person in the RMS?

      6. WIJIS gateway search

   4. External Search should be able to bring back MNI data for populating forms.

      1. Supplement, not replacement for, to DOT returns

      2. Must have in the squad

   5. MACH integration

      1. Be able to send case notes to officer.

   6. WIJIS gateway integration

      1. Publish to the gateway via TraCS

2. Master Vehicle Index

   1. Data captured

      1. Standard TraCS vehicle data

      2. Damage description

      3. Special features (free form text)

      4. Officer alerts

   2. Searches/reports

      1. History—why is vehicle in system?

      2. Sort by case

      3. Sort by IBR number

3. Master Location Index

   1. Data captured

      1. On/At Road

      2. GPS coordinates

      3. WISLR ID

   2. Officer safety alerts

   3. Searches/reports

      1. History—why is location in system?

      2. Sort by case

      3. Sort by IBR number

      4. Be able to use selection rectangle on map to select locations in index.

      5. Overlay data on map

4. Master Property Index

   1. Chain of Evidence

   2. Quantity

   3. Make/Model/Description

   4. Photo

   5. Barcode

   6. How to dispose

      1. Date acquired

      2. Date disposed

      3. Disposition

      4. Retention schedule

   7. Owner

   8. Who taken from

   9. Why taken

5. Involvement Explorer

   1. Links among (via forms)

      1. Individuals

      2. Associates

      3. Vehicles

      4. Property owned

      5. Locations

   2. Visual involvement graph (spider web)

      1. Click on nodes to expand to new nodes.

      2. Be able to view forms associated with nodes.

      3. Nodes associated with location should overlay on top of map.

   3. Ability to Filter data

      1. Crimes

      2. Non-crimes

      3. Etc.

6. Case Level Statuses (Follow IBR codes for this. Statuses may change multiple times—closed back to open, etc.)

   1. Opened

   2. Assigned

   3. Under Investigation

   4. Hold

   5. Transmitted

   6. Closed (Multiple statuses related to closed)

TraCS Lite

1. Responsiveness

   1. New installations by appointment only according to schedule.

   2. Adding users: 5 business days. 2 business days if emergency.

   3. Deactivating users: Within 2 hours, 24/7.

   4. Code table changes: 5 business days.

2. Agency transmits their own data to WisDOT and courts—no auto-transmit.

3. Data

   1. 7 Year retention period.

   2. Availability: 9 to 5 Monday through Friday (Minimum requirement)

   3. Resend folder set to one year. (May not apply.)

   4. DOT e-mails analysis reports/pin maps periodically

Analysis report package should be auto-generated by the state and e-mailed out. No on-demand analysis reports