FAC Meeting Notes 2021

Charter

Monday, December 9, 2019

4:05 PM

<<FAC_Charter.pdf>>

Open

February Agenda

Monday, January 4, 2021

8:15 AM

Race Field:

Change the Dropdown text descriptions - race codes would stay the same as well as the data going to state agencies and RMS's

• Questions: Would the ACLU accept DMV's definitions for the attributes?

• Unknown - is this needed? DMV doesn't require this field, Milwaukee could have any blanks changed to Unknown in their database.

•  Should we update the F2 Helps for all the Race fields in all forms?

  • Here are a couple examples of TraCS F2 Help for Race:

    • ‘ The Race of the person involved in the crash’

    • ‘Select the defendant’s race’.

• Review how it would look on forms

• Review how it would look on printed forms - Office/Public

February Notes

Wednesday, February 24, 2021

8:41 AM

Roll call taken.

Introductions made.

Brian reviewed the FAC Charter

Survey Results

• 175 Agencies responded

• Survey is used for planning the direction of TraCS

• About half of the responding agencies are still using Access

  • Plans

• Questions or comments?

2021 User Conference

• Still unknown what the guidelines will be for gathering.

• We will be virtual again this year.

  • We will be contacting the hotel about moving the date to 2022.

• Will setup like a in person conference

  • All sessions would be recorded

  • Will start to use the Breakout Room feature

  • Have a general session then go to breakout rooms

• Sessions

  • Hosted Environment

  • Web services

  • Overview of NIBRS Incident form

  • Refresher: Using the Citation form

  • Advanced Features

  • Basic Adhoc Reporting and other types of Searches

• Training

  • All sessions would be recorded

  • Move to second day

  • Office Management

  • TraCS Administrator

  • Moving form Access to SQL

  • Advanced Adhoc Reporting

  • How to complete the NIBRS Incident form

  • Possible session ideas

    • Crash form

    • UFAD

    • Evidence Form

    • General refresher: setting up batch transmissions, parking tickets, other Features that makes TraCS more user friendly

• Comments and Questions

  • Derek: overall it looks great. UFAD overview and training would be beneficial. Have added 260 agencies since the last time we presented.

  • Paul: in person would be better if the climate changes as networking with others would be possible in person.

  • Is it better to have the conference a whole day verses spread out over 3 days.

    • Derek: Like the idea of having it spread out over a few days.

    • Mike: if any presentation have a "water cooler" feature to allow side conversions. Another idea would be to have presenters available for general questions a day later.

  • Do we need to have a Q & A session?

    • Would be for any questions not just conference presentations

    • Support Hour?

Hosted Environment Update

• TEG is working on TraCS for Web

  • Login available on any device

  • This will be a few years down the road.

• Baseline will be available in July 2021

  • We will not be releasing this baseline in the fall as there is not enough time to do thorough testing.

• Migration takes a lot of time to handle.

• Help desk staff is doing this on top of other duties.

• We are doing about 3 agencies a week.

• We will not get everyone over by the end of the year.

• Issue

  • Download of tables and RMS was not working.

  • Currently testing and hope to release later today

  • Crash form Area of Damage

    • Currently testing and hope to release soon

• Pack release

  • Next pack may be in July

  • Then the Fall pack

  • Working on single file release with the update server

• Internship

  • We will be hiring an intern this year to help with the migrations

Race

• Milwaukee and ACLU compromise

• Jeff:

  • Under a pseudo consent decree

  • ACLU definitions for races

    • Not sure where they found these

• Review of Race table

  • Most TraCS forms have the race field.

• Printed form

  • What text should be printed?

• F2 Help

  • Should we add the DMV description to the help files?

• Unknown

  • Jeff: Unknown is not necessary for TraCS, but just for their no contact form.

  • We will not be creating a U for unknown. Agencies would have to add something on the back end.

• Discussion

  • Brenda: Change to description is not an issue, as the Code is what gets passed to state agencies.

  • Mike: The ACLU description for A is more restrictive

  • Chad: I don't have any initial concerns to descriptions and I like the F2 idea of adding description to assist officers. It would assist the officers on patrol.

  • Mike: Are the codes taken from the DL?

    • Up until a few years ago race was mandated. It is no longer a required field. Race can be left blank, as it is self reported.

  • Jeff: Could go back to ACLU about changing the Native Hawaiian or other Pacific Islander

  • Mike: There is a push to have race included

  • Paul: Would rather have just a letter code

  • Kevin Bauer: So if you are transmitting your wis license info from your external search does it change the race or do you manually have to change the code since dmv doesn't use the same codes?

    • The codes that come in from search would be applied.

  • Kevin Bauer: As long as we don't change the code, everything should be fine

  • Dar: Mike do you want to have the text printed?

    • Mike: I would prefer to have the text printed on the crash form.

  • Dar: Showed the email for UCR values for Race that has A - Asian, B - Black, I - American Indian / Alaskan Native, P - Native Hawaiian or Other Pacific Islander, U - Unknown, W - White

    • Travis: in a perfect world MACH and eTime would bring over the codes that we need. Is there a way to add what the Incident form has an make a conversion? We should start to prepare and look at this?

    • Dar: DMV has indicated that they will never change any race codes unless forced by Feds.

    • Travis: may need to add additional fields on forms, what external search returns and the UCR race. Then convert back to the standard code for transmission.

  • Dar: Any volunteers to write up definitions and send around for comments.

    • Mike S.

    • Check for ALCU / Feds for their definitions. Derek will check.

    • Open

      

Open

• Form review

  • ELCI: forms shows the text, reports show codes only

  • Crash: form shows code, printed shows the text

  • Warning: Form shows text, printed shows the code

• Decisions

  • Add DMV Descriptions to F2 help files.

  • Change the dropdown descriptions to ACLU

    • Chad - Yes

    • Brente - Yes

    • Paul - I guess OK

    • Brenda _ Yes

    • Kevin Bauer - Yes

    • Travis - Yes

    • Jeff - Obviously, yes for us. And I can check in and get back to you as to whether the ACLU has any objection to adding Asian along with the Native Hawaiian and PI

    • Daniel - yes, maybe look into what will be the definition for Asian

    • Mike - I'm good with a change and support unified definitions and F2 help across tracs

Break - 11:04

Update on Incident / Evidence forms

• History

  • Started in June 2019 with the creation of a workgroup

  • Worked with DOJ and DAIT to create a field listing.

  • Viewed forms that Iowa had created in TraCS

  • Created the validation rules

    • Still a work in progress

  • Form design was done by the FAC members

  • Phase I release in Fall 2020

    • DA Transmission

    • Need to contact DAIT before being allowed to transmit

    • Added attachments

    • Basic property form

    • Have received positive feed back from those that are using it.

  • Phase 11 - Fall 2021

    • Add NIBRS complies

    • Transmission to DOJ

    • Updating Property form

      • Will contain evidence as well

    • Supplemental form

      • Contains additional attachments and / or narratives

• Demo

  • Making minor changes to become NIBRS compliant

    • No Report for month

    • New field for Total Property Loss

    • New field Cargo Theft

    • Removed the citation number field

  • Property Evidence form

    • Summary group review

      • Found in Vehicle field

        • If Yes, then a vehicle group opens

      • Still working on a field of the dropdown list tables.

    • Individual group

    • Chain of Custody

      • Working on getting a popup box to make changes instead of making the change on the form

    • Disposition

      • Used when property is disposed of.

• We don't believe that all the work will be completed by this fall. Some will be pushed off until Phase III in the Fall of 2022

Blood Draw Search Warrant (3333)

• Issue with Aurora

  • Need name of hospital on the warrant.

  • Add drop box to add hospital name

  • Issue with refusal

  • Under section 3 of warrant.

• OWI Warrant - Approved

  • Jeremy Krusemark - Burlington PD - He discussed his concerns and suggested changes.

    • This verbiage is the same as what Milwaukee county uses

  • Option 1: Have dropdown fields that select the different versions

  • Option 2: Have two versions of the OWI Warrant

    • Old and new

    • Decision: OPTION 2 was selected

  •  

  •  

Issues

• 3608 accepted

• 3614 declined training issue

• 3616 accepted

• 3626 accepted

• 3880 accepted supervisor or system admin might not work depending upon environment

  • 3 is already there

Next Meeting Dates

• May 19 - Wednesday

• Aug 18 - Wednesday

• Nov 3 - Wednesday

May Agenda

Monday, April 26, 2021

9:03 AM

May Notes

Wednesday, May 12, 2021

2:23 PM

• Follow up Feb

  • Race fields updated go in May Pack

    • F2 Help also updated

    • Reports updated

    • Gave Demo

  • Blood draw warrant

    • Start working on soon

• Staffing Level (Dar)

  • BHTE 200 agencies want to migrate

    • Pilot complete

    • Started running into issues after the pilot.

  • Packs has various concerning bugs

  • Backlog of calls

    • Multiple calls causing larger backlog.

  • Last month cut back on migration

  • Alex left in the middle of this.

  • DSP hiring freeze though fiscal year until July 1st.

  • Waiting

  • We did get a summer intern.

    • Working on some of the manual work for BTHE migration

    • Dennis and Dave can handle the more complex calls

    • Starts next week.

  • Dar taking calls schedule time to call back.

    • Eliminate 2 or 3 calls per person

    • Intern also take calls and set up appointments.

  • Next month or 2

• 'Add New' verses Replicate

  • Shows document

    • Replicate Citation

      • All fields except statutes

      • Asks to copy plaintiff

    • Add New Citation

      • Location

      • Violation

      • Asks to copy Plaintiff

      • Agency space

  • DSP is not using Add New as it brings over all citations that may or may not be given to another person

    • i.e. speeding and seatbelt

    • Would like to have the option to bring over different groups just like the plaintiff section.

    • Kevin Bauer: I haven't noticed but we don't use add new other than house parties

    • Cody Gulbrand: I think the only time I've used add new is adding an ELCI to a Crash. I don't think a lot of the agencies in Kew Co use add new off the top of my head

    • Chad Repinski: i'v used add new for the house party i.e. 20 underage alcohol consumption and i've used add new for add an elci to a crash like Cody mentioned. I have tried on a stop such as state patrol and had to issue a passenger a citation from scratch.

• Decision:

  • TraCS will investigate this and will be discussed at the next FAC meeting.

  • It would be good to not have all the violations come over.

  • We may be sending out a survey to FAC.

• Could have the option of multiple add new types.

• TLT

  • Starts at level 15

  • Need level 17 to locate

  • Cannot agency assign

  • Would like to open at level 17 so they can just click locate (Mark) and

    • Chad agrees with Mark

    • Cody agrees with Mark

    • Tejal likes the current level 17 location is accurate.

  • Mike --Intent was the zoom level get the complexity of the location.

    • Would like hand on officer testing.

    • Could we do differences between forms

      • Replicating from one to the other.

  • [9:52 AM] Cody Gulbrand (Guest)

[10:04 AM] Kevin Bauer

[10:04 AM] Cody Gulbrand (Guest)

• Decision: Open at level 17 and locate at level 17

• Crash topics (Mike)

  • Crash records in similar to TraCS and are low on Staff.

  • Getting 2020 data to the Feds

  • No new feature requests to discuss

    • Kevin

      • Do not deal with bike or pedestrian crashes.

      • Got a call. Reviewing to

      • Pulling out of parking lot bike gets hit when on a sidewalk. Is it private property?

      • Mike -- right of way of a roadway includes driveway not a private property crash.

        • Review documentation for training

        • Do they provide adequate guidance for these types of crashes.?

• F2 Help Project (Dar and Mike)

  • We got questions on Do you have a blue book? We just stated that in the F2 Help

  • They don't like having to open up crash form to see the F2 Help

    • Attorneys

    • Analysists

  • Asked for federal funding to do this

  • Dave Harvey officers have lite duty because they cannot get out on the road.

    • Try to create a pdf https://masscrashreportmanual.com/

    • Adding F2 Help on a form by form basis.

  • Do not have all the pieces.

  • Also not high priority.

  • Help identify missing F2 Helps

  • Next meeting

    • FAC is the forms advisor of some forms

      • Warning

      • Case summary

• User Conference(Dar)

  • This year's conference will be one day, in person.

  • October 27th, Wednesday.

  • Aiming for 250 participants

  • 3 sessions this year

    • BadgerTraCS Hosted Environment

    • Crash Form - Best Practices

    • Tech Talk - Updating the Fall Pack

    • Overview of WIBRS Incident Form

    • Using the Search Feature and Basic Adhoc Reporting - May change to Refresher on TraCS Features

    • Web Services - What can it do for you?

    • Refresher: Using the Citation Forms

    • Advanced Features

  • Lunch topic - Racine PD cyberattack

  • Questions:

    • If changed to Refresher on TraCS Features, how would that be differentiated from the Advanced Features session?

      • May have to list out what is included in each.

      • Set them up for users/office (Refresher) and IT (Advanced features)

        • [11:03 AM] Cody Gulbrand (Guest)

• Should Racine PD be contacted for lunch topic.

  • [11:05 AM] Alex Herrera (Guest)

[11:05 AM] Cody Gulbrand (Guest)

• FAC members registration is paid for as well as hotel rooms.

  • Would like to have some help from committee members during the conference

  • Would help in the presentations, but not have to give the entire presentation.

  • Draft session schedule will be sent to FAC next week.

    • If you are interested in helping out during one or more sessions, please let us know.

• Pack update and schedule (Brian)

  • Last week of testing May Pack

    • Next week or the week after

    • Major items

      • Alcohol form not printing all information

      • Alcohol form not transmitting correctly

        • False Failures

      • Table Changes

      • DNR not transmitting correctly

        • Not returning errors

        • False failures

      • Race

      • UFAD form

        • No structure chosen requiring.

      • DNR Statutes

      • Canadian zip code for Contact Summary

      • Area of Damage on Crash form

  • After start developing the fall pack

• Volunteer Agencies for testing (Geri, Dar)

  • Set up in our testing environment

  • We will be sending out a spreadsheet of information we would need to have.

  • We would install workstations as clients

  • This would allow agencies to be involved in testing new packs.

    • Updates takes a small amount of time

      • Agencies would get a message that updates are available do you want to install?

  • Important to have real life situations tested.

• Referrals (Brian)

  • None for this meeting

  • Tejal

    • Green Bay PD

    • Graying out fields for a non-reportable crash.

    • Cannot be done in TraCS as it is a state wide form Agency specific fields cannot be grayed out.

    • Training issue

    • Brian will get back to her in writing.

• Fall Package (Brian)

  • Map release between may and fall pack.

    • New shape files are being created.

  • Fall Release shooting for October

    • Incident form Phase 2 NIBRS Compliance

      • Transmission to DOJ

    • Evidence Form

    • Supplement Form

      • Transmission to DAIT

    • ELCI Issues

      • Bundling citations

      • Duplicate citations

      • Add citations number the math gets a negative number (priority)

    • Replicate and add new do not have on forms

      • UFAD

    • Transmission of Out of Service Report (Alcohol form)

    • Updated Analysis reports

    • Locating issues

    • Form Mechanicals

      • Structure number

      • Inspection form also

• Other Topics advanced by the group

• Many counties use their own based on their DA requirements.

  • [11:47 AM] Cody Gulbrand (Guest)

• Please send copies and we can look at them as possible future project.

• Are any agencies planning on using the Incident form?

  • [11:50 AM] Kevin Bauer

[11:50 AM] Cody Gulbrand (Guest)

[11:50 AM] Chad Repinski

• DNR will be using this in the future.

  • Will help streamline our procedures.

  • DNR has their own test environment.

    • Would it be beneficial to use it instead of BTHE

    • We can discuss further.

• Aug 18 - Wednesday

• Nov 3 - Wednesday

August Agenda

Tuesday, August 3, 2021

7:45 AM

August Notes

Monday, August 9, 2021

8:06 AM

User Conference

• In person this year

• Will only be a one day conference

• Review of Agenda

• FAC members need to register, but do not pay the registration fee.

• Overnight accommodations will be provided for those needing them.

• Volunteers

  • Would be part of the presentation team

  • At most you would be talking up to 15 minutes.

  • After power points are completed a virtual meeting will be set up to review and assign topics.

  • Could use a few people to help with registration.

  • The following have volunteered

    • Chad would volunteer if available. He is currently signed up for another LE Training in Appleton

    • CaraLee - registration

    • Al would be willing to help with Registration

    • Alex - Advanced Features

• Have about 135 people registered to attend.

Add New vs Replicate

• Brian went through the documents he sent out on Add New vs Replicate. He then went through the different scenarios and options.

  • Scenario 1

  • Scenario 2

  • Scenario 3

• What citations would these be for?

  • Just the ELCI and not the DNR or Muni?

    • Correct - Just ELCI to ELCI

• Travis question

  • This is specific to the ELCI

    • Why wouldn't you move the vehicle over all the time instead of having it as an option.

• Other options is to not have popups, but to have multiple Add New buttons

• Replicate means same subject and same vehicle

  • Only difference is

• Decisions:

  • Add New on the ELCI to ELCI Only

    • Individual Popups

      • Vehicle

      • Violation

      • Plaintiff

  • Add New for other citations (Muni & DNR) No change

  • Replicate for any form - No change

Next Meeting Topic - research if the Agency Space is copied over to any citation using Add New or Replicate

• Fall Pack Update and Schedule

  • New Supplement form

  • Incident Form

    • Versioning up to #2

    • Adding WIBRS form

    • Transmission:

      • Currently only eReferrals will go to DAIT

      • This fall WIBRS transmission to DOJ

    • Evidence Form

    • Modifying all agency tables

      • All versioning up

      • We are taking agency tables out of Support Table

    • Modifying Analysis Reports

      • Pull info in and then analyze

      • In the future, will first filter and then run query

      • Also, add a location specific

    • DNR Transmission issue

      • Day of Week isn't populating correctly

      • Having issues transmitting to WIJIS - schema error

    • TLT - Zoom in will be changed back - Will be able to 'locate' after it is opened up

    • TLT - Location fixed - On 151 At 151 has been fixed.

    • Days to Correct

      • 2 digit to 3 digit

  • Demos

    • Supplemental Form

      • Bug - Lead Agency field doesn't have a dropdown list

    • Incident Form

      • Went through changes from the current Incident Form

        • The race field will be the field that will be replicated to other forms, not the WIBRS race field.

      • Tables - briefly discussed

      • Analysis Reports - briefly discussed

  • Fall Pack is planned to be released the first week of November

• Testing the Fall Pack

  • Need a machine that does not have TraCS installed.

  • Looking for volunteers

  • Does not have to be FAC members, but any agency staff.

• Referrals

  • 3936 - Need to reach out to West Allis and see if it is a DL or a plate. Brenda (DAIT) states the issue is when they receive a State without the expiration date. As a preference, it causes a issues because CCAP can't accept '0000' either.

    • Create a warning if DL or plate number but no expiration date

    • Accepted

  • New issue - When the go to validate a citation, sometimes State gets put in but there isn't an expiration date

    • Add the rule for the plate the same as the DL.

    • Do this for all citations

    • Accepted

  • 3960 - Sound like they should use the Incident form instead of trying to turn the contact Summary form. Both DSP and Milwaukee doesn't want these changes.

    • Declined

  • 3961 - Mainly for BTHE

    • Accepted

  • 3989 -

    • This would be for all forms

    • It will put it back to the status it was in prior to the failed transmission.

    • Accepted

  • 3990 -

    • DSP and Milwaukee PD - they don't want this.

    • Declined

• Incident / Evidence Form Demo

  • How many people will be using the Incident form?

    • State Patrol

    • DNR

  • Evidence form subcommittee created to design and create an evidence form for law enforcement.

    • Brought in evidence techs

  • Property form will be versioned up.

  • Evidence form access will be limited by access rights

    • Evidence reporter

      • For staff that collect evidence and completes forms

    • Evidence supervisor

      • Will handle chain of custody

      • Reports

      • Storage label creation

  • Two ways to open the Evidence form

    • If using the Incident form, then replicate to evidence form

    • Open the evidence form.

  • There are 5 types of evidence

    • Firearms

    • Currency

    • Drugs

  • Replication of form

    • Pulled the location, individual, vehicle, chain of custody.

  • Printing out barcodes and receipts

    • Barcodes can be printed at any time

    • Receipts are a combination report.

      • Pulls data from multiple forms to create a single receipt.

    • There is an optional signature line.

  • Sending evidence to the lab

    • Another combination report is generated

  • Chain of custody can be done on multiple forms at once.

    • Will add another chain of custody groups to each highlighted forms.

  • Disposal of Evidence

    • Can choose type of disposal

  • Comments

    • Looks great.

    • Officer on road will collect and put in evidence locker. Supervisor will handle from there.

    • There are a some fields that are not locking down, but Geri is working on them.

Other topics advanced by the group:

• How did the meeting go ?

  • Remoting worked well for Sharon.

  • Hard to hear some of the speakers

• Is this something we should continue to offer?

  • Yes, helps if you have to attend to other things and not miss the entire meeting.

• Attend the conference?

  • Cody - no

  • Chad - no

• Dar will be sending out email about helping out and room needs for the conference sometime next week.

Next Meeting Dates

Nov 3 - Wednesday

November Agenda

Wednesday, August 18, 2021

9:05 AM

November Notes

Wednesday, November 3, 2021

8:57 AM

Is the agency space copied over to other agencies using replicate or Add New for the ELCI? Yes, it also does for the NTC.

• Plan for the fall pack release

  • Release in January

  • We'd like to have more agencies test

• Testing process

  • Brian went through and showed the Issue Tracker we use along with the Testing Spreadsheet and the Failed Spreadsheet

  • Testing Spreadsheet - From the 'Fall2021' tab, copy all of the "All" categories to all of the tabs. Also, copy all of the specific forms to each of those forms

  • Have a list of rules so they can see if they can break it.

    • Moving forward - if we are going to have other LE agencies help with testing, we need to improve our 'Testing Notes' as well as looking at the process.

• Big changes in the Fall Pack

  • Table changes - new custom

  • Analysis Report updates

  • New Evidence form

  • New Supplement

  • Updated Incident

• Release fall pack in Jan / Feb

• Hope to have Incident ready to release at the same time

• Pack releases will be limited - table updates only or critical or very important bug fixes

• Main objective - migrate agencies

• Troopers on light duty have worked on this project

• Trying to find a replacement for the 'blue book' for crash form

• Having info. on the F2 Helps - how to fill out the forms is missing, and we want some device to share with supervisors, attorneys, media, etc.

• Clean up F2 Helps

• How does the local F2 Help work? If an agency,

• When the F2 Help Field is pulled up, the title of the F2 Help is the same as the Field name.

• When running an Adhoc Report, the field names are similar or the same as the Field Name, not the Data Bar Name

• Create a standard for completing F2 Helps

  • Punctuation, abbreviations (St or Street, Hwy or Highway)

• Have a standard layout of the F2 Help

• Questions / Discussion

  • Look at Data bar Field Name vs Field Name

    • Should these fields be the same or very close to the same?

      • Yes, as long as they don't touch the underlying table field name

  • Are there limitations for the two field names?

    • TraCS Staff would need to look into this

  • Identify what should be changed and what it should be changed to

  • Create new F2 Helps for 'blank' F2 fields

    • For those that are FAC forms

    • Send fields to the Form Sponsors to complete

    • Verify that there aren't F2 helps there, but TraCS is not pulling the correct file.

  • Modify F2 Helps

  • Identify 'Standard' fields that are on all forms

    • Should we have standard F2 Helps for identical field types on all forms? IE, Agency Group - all the fields in that group.

      • Yes, for those fields that are the same on all forms.

  • What forms do we start with?

    • Do we prioritize the forms?

  • For the F2 Help Title, which field name should appear, the Data bar Field or the Form field name?

    • ??? I had stepped out. I think it should be form field name

  • How should we handle punctuation in the Data Bar Field name or the form Field Name ?

  • Should we have a format/layout for the F2 Help?

    • ?

  • How to handle Capitalization in the field names?

    • Have punctuation if needed. Per the sponsor.

  • Should all the F2 Help field have a Revision Date field?

    • ?

  • Should we add a dedicated email in the F2 Helps? IE, general crash email

    • Crash would be interested to add to each F2 Help

    • We could add it to the Agency Number Field and it can list all the email addresses for all the forms

    • Add a link in each file to link back to one file with all the contact info. for all the forms.

  • Mike Satteson shared - In footer of the F2 Help - As an experiment I found that it is possible to create a link in the F2 help that initiates an email that provides the form and field name in the subject line.

Open

Open

• Could we create a table to enter all the F2 Helps in, Field Name, Revision Date, Original Date, Description, Email, other links, etc.? Instead of using the HTML files.

  • How can it be set up so an agency can add their own comments? - Same table or different table (Custom?)

  • Just need to have TraCS point to the correct table.

What is the User Guide or User Manual they are talking about? (Travis and Tejal were talking about this)

• Quick review of how the conference went

• 320 attendees

• Breakout rooms were set up with a lot of space between people

  • Theatre setup and not classroom

  • Received questions - felt it was more interactive without the tables

• General session - tight quarters - only had 9 people instead of 10 per table so need more tables. Only had room for 2 screens, but they them on the short end and those in the back could not see very well. (In 2019, the screens were on the long side of the room and everyone could see with only 2 screens.)

• Lunch was a miss and the lunch presentation - TEAMS virtual setup went in and out so it was hard to hear the presentation.

• Other than that, things went well.

• Do we ask if agency's officers/users use the F2 Help?

• Are you on MS Access?

  • What is your plan?

    • Set up your own SQL

    • BTHE

    • Work with neighboring agency

• Are you completing the following forms? UFAD -

• Would you use a non-reportable Use of Force form that collects lesser uses of force? This would focus on agency related fields.

• Some officers have a lot of forms and for those on the webservices it may bog things down

• FAC wants to leave it as is

• Due to the pandemic and changes in the last couple of years, there were a couple of suggested changes to be made to the Charter.

  • Add a statement stating that the meetings well be hybrid where people can come in person or virtual

  • Modify a statement regarding how long the meets are. Change from 6 hours to 3-4 hours.

  • We'll make the changes and review and approve the changes in the next meeting.

Brian will send out an email to see what dates would be best (February 8, 9, 10 or 15, 16 or 17)

• Tejal - Can we have multiple officers working on same case, but different forms? We believe that this should work.

• Calumet County - Alcohol Form question?

• Tejal - Can they drag and drop info. ? Yes, individual, vehicle, ?

• Sharon O. - Someone wants the following statute added - Sharon can't find in CCAP - where will it go?

  • SPS 320.22

  • Contact CCAP and see if they are able to add it.

• 4007 - Yes, as long as it is legal - have that printed as a courtesy copy

• 4011 - Yes, as long as there is room to add

• 4012 - No, they should be issuing a new citation with the correction letter

Brian's November notes

Thursday, October 28, 2021

3:33 PM

Research if the Agency Space is copied over to any citation using Add New or Replicate

Should the Auto Search at Login be the default?

User Conference follow up

Fall Pack Update

Law enforcement survey

Future meetings

F2 Help

QR Codes

Alcohol Influence

Audio/Video Setup

Wednesday, November 3, 2021

8:15 AM

For FAC Hybrid meetings at De Forest Post.

1. Connect laptop to smart board.

2. Turn off the speakers and microphone on your laptop.

3. Dial in on the phone to the meeting phone number

4. Enter the conference ID.

5. The phone does not need to be in the center of the room.