February 21st, 2024 - FAC Meeting Notes

Julian Pazynski

Baraboo Police Department

Julian Pazynski, Guest TraCS

Deforest Post

911 W North St,

DeForest, WI

Online Using Teams

Geri Polster

Langlade County Sheriff's Office

CN Railroad PD

Door County Sheriff’s Office

Boyceville Police Department

Vernon County Sheriff's Office

Milwaukee Police Department

Lac Courte Oreilles Tribal Police Department

Wisconsin State Patrol

Wisconsin State Patrol (Alt)

Wisconsin State Patrol

Natural Resources

Natural Resources (Alt)

Badger TraCS Program Manager

Department of Transportation/DSP

Department of Transportation/DSP (Alt)

Department of Transportation/DMV

Department of Transportation/DMV (Alt)

Department of Transportation/DSP

Department of Transportation/DSP (Alt)

Department of Justice

Department of Justice (Alt)

DA IT - Guest

 Trying out a new feature – Teams Polls

 TraCS New Hires

• Help Desk – Kimberly Moucha

• Help Desk – Cody Kruizenga-Weckesser (KW)

• Dev - Rupal

Lots of New Members

Go around, State name, Agency, how long worked with TraCS and level of knowledge

 FORMS ADVISORY COMMITTEE CHARTER

• Discuss and make changes if requested

• Vote

  • Accept

Vote Results:

• Accept

• Reject

• Abstain

• Survey coming out to help us focus on topics important to agencies.

  • Will include some questions regarding:

    • Governors conference

    • 2024 Users Conference

    • Possibility of 2024 Training Classes (Office/Admin)

      • Looking to see if we benefit to doing this outside of conference.

• 2024 Governors Conference:

  • High level - more about success and benefits TraCS brings to the State of Wisconsin

  • Hosted and non-hosted environments benefits

• 2023 User Conference Evaluation:

  • Ask virtual/in-person

  • Topics for next year

  • Overall feedback

• User Conference Recommended Ideas

  • How to properly fill out and validate a crash report in TraCS

    • Maybe a sworn officer perspective?

  • Some asking in person, some asking virtual

  • Idea of talking about things outside of tracs that interface with TraCS?

    • “Best Practices”

  • “Common Issues”

    • had this breakout in 2023 but could be useful every year.

    • Make sure to check out our confluence spaces!

      • https://wi-state-patrol.atlassian.net/l/cp/cZ1fM121 Hosted

      • https://wi-state-patrol.atlassian.net/l/cp/knuNWTXT Non-Hosted Space

      • https://wi-state-patrol.atlassian.net/l/cp/Nz0pFYu9 Has both, try to use your specific space if possible.

• Surveys will look different moving forward due to a software change

 Hosted Environment

• Total agencies 369

• Total Users 6,500

• Total Computers 4,000

• Agencies on watch list 110

  • are not setup for TraCS Server (IIS server web services)

    • https://wi-state-patrol.atlassian.net/l/cp/atDHrsXG

    • Will be sending out monthly emails again soon.

    • Tentative “deadline” end of 2024. Reliant on Vendor releasing a stable baseline.

• Transmitting

  • Highest month Jan 24 – 23,070

  • Highest day Monday after thanksgiving. – 1,936

  • Monday has issues as RMS delays 1:30 transmission time.

    • many citations from the weekend wait to be transmitted until Monday.

  • Average per day 900 forms

  •  

WIPack’s for the Year

• March

  • Fixing bugs is parent groups

    • City field, cannot put spaces

  • Fixing bugs introduced in Fall 2023

  • Transmission

    • Overdose Reporting to HIDTA on Incident form

      • Incident form modifications.

      • Simple form, maybe ~20fields

    • block voided forms from transmission to RMS

      • Add transmission for agencies that want void forms in RMS Hosted Only

      • Will add this feature

  • Add ribbon button to change the tag on a form via the ribbon button.

    • https://wi-state-patrol.atlassian.net/l/cp/v07Tya0z

    • https://wi-state-patrol.atlassian.net/l/cp/CutYunon New feature

  • Narrative sentence case on forms with narratives over 2000 characters.

  • On Highway field is now a text field

    • In TLT

    • Hwy table has not been updated for awhile

  • Fix void on forms where NTC, Warning and DNR can void form prior to issuance

    • Supposed to be, if you haven’t issued it, just delete it instead.

  • Crash form bugs and enhancements.

    • Restricting converting from a standard crash to Car/Deer Crash

  • Incident form

    • vehicle group open enabled for all types of incidents

    • Overdose reporting added.

  • Parking Ticket

    • Late fees added when printing a Final letter if added to form preferences automatically

  • UFAD

    • table updates and revisions to wording.

• June

  • Transmission

    • eCitation

    • Notice of Intent to Revoke

      • Email to Form transmission into DSP system from TraCS

    • Add transmission for agencies that want void forms in RMS if requested.

• Aug – Table only

  • maps also released

• Oct – Fall Pack Update

Look at watch list: https://wi-state-patrol.atlassian.net/wiki/x/wAA0jQ

https://wi-state-patrol.atlassian.net/l/cp/atDHrsXG

Show form,

• some fields will copy over from citation or crash. Replicate form

• Change field impound location to Towed to Location

• Remove towed field

• Ability to customize and prelist tow companies and locations

• Inventory Group

  • If you check yes, Inventoried location opens up

  • Up to 6 locations

  • Ability to Check Location as “nothing found”

  • Trunk/Cargo

  • Change Keys field to Summary group. Change name to: Key Location at time of Tow

    • Selectable fields

      • Tow

      • LEA

      • Operator

      • Evidence

      • Left with vehicle

      • Owner

      • Other

  • remove Doors Locked field

  • remove Stolen Check field

  • Inventory field is first field in inventory group

• Ability to click which vehicle you are dealing with from a crash.

• Description Group

  • Not required, general summary ?

• Signature Group

  • remove group

Required fields?

• Vehicle Removed by

• Date/time

• Reason for tow

  • add other default

• Towed to location made required if impounded YES

• Location group

  • Copy location TLT with Replicate

• Individual Group

  • No requirement?

• Vehicle Group

  • Replicating from Crash form will auto fill things

  • If you have a license plate, type, or state, you should be required to have all three.

  • Nothing else required

• Inventory group

  • if yes, then required.

form Dispositions

Vehicle Custody

• Overdose Reporting to HIDTA – March

• FBI N-DEx

  • need real data

  • Working with FBI to collect data

  • 11 forms we believe that would be good to share. Confluence page shows priority.

  • State Patrol will pilot, Then we move to hosted agencies

    • Will be opt-in request to send data.

  • Users with Leap accounts can have access to FBI N-DEx

  • One directional data push

• eCitation – June Tentative

• Notice of Intent to Revoke – June

• WISTAR

  • Wisconsin Safety and Transportation Analysis Resource

  • Traffic records coordinating committee to enhance traffic records collection and use

  • Bring in more sources of data so Community Maps crash data and other sources as an overlay on a map

  • Will not contain “people” information, just for traffic information/data

Wisconsin Safety and Transportation Analysis Resource (WiSTAR)

FBI: National Data Exchange (N-DEx)

• provided by Dave Harvey^

1. ITID-1466 (Allow First Name to be blank on citations

Open

2. ITID-1484 (Move the Officer Name on the Parking Ticket Report)

3. ITID-1544 (Block ELCI voided forms from being Archived unless transmitted)

   Open

   

4. ITID-1582 (Allow Reporter Access Level to put form on Hold)

   Open

   

5. ITID-1614 (Set all WIMapPacks to Full State Maps starting with next release)

   Open

   

Virtual attendants will be voting via Microsoft Teams.

• Data sharing topic

  • Hoping that we don’t have to ask multiple times for different things

  • Maybe also mention Hosted “opt-In” for data sharing among other hosted agencies.

• We currently do not have the authority to charge for hosted

  • we need billing authority

  • It is on the DOT to buy the new servers for the hosted environment

    • “easier sell” to show the data sharing to Traffic safety in WISTAR