03/14/17 - Notes

Friday, February 2, 2018

12:31 PM

TraCS Forms Advisory Committee Meeting 03/14/2017

The TraCS Forms Advisory Committee met on 03/14/2017. Present were Bryan Hasse, Town of Beloit PD; Jodi Noffke, Winnebago County Sherriff’s Office; Brittany Haag, WI State Capitol Police; Mark Fetzer, State Patrol; Matt Drought, Milwaukee PD, Matt Alsaker, Dane County Sheriff’s Office; Jeff Buettner, Stockbridge-Munsee Tribal Police; Andrew Thoms, Pierce County Sheriff’s Office; Jason Liermann, Sheboygan County Sheriff’s Office; Mike Satteson, Crash Records Unit; Rita Richter, Citations and Withdrawals Section; Darlene Schwartz, Geri Polster and Jennifer Schmidt, Badger TraCS.

The committee’s charter was reviewed and new members introduced.

Citation Numbers

DMV has been re-using 7-digit citation numbers, which resulted in duplicate citation numbers for CCAP when OWI offenses were involved. This led to citations having to be reissued. Also, over the years clerical errors at some local law enforcement agencies had resulted in some duplicate citation number ranges. While known instances of this have been cleaned up, there is a still a concern that the possibility of conflicts among 7-digit citation numbers still exist.

To remedy this, DMV will be going to an 8-digit format for citations. The format is letters in the first two positions followed by six numbers, for example BC123456.

To facilitate the transition to the 8-digit format, Badger TraCS will be issuing a patch to change some of the functionality:

When an officer goes to write a citation for the first time and auto-number file contains 7-digit citation numbers, the numbers in the auto-number file will be upgraded by adding an “A” prefix in front of the existing citation number. Example:

Open

Becomes:

Open

Additionally, a new menu item will be added to the Number Manager, Deplete Inventory. This action will, for an inventory record in “Inventoried Status,” change the status to “Depleted” and create an email to the DMV EARS address explaining that remaining inventory of 7-digit citation numbers has been voided by the agency.

Tentative plans for this update is to test with 4-5 test agencies beginning April 17^th and release to all law enforcement agencies the week of May 15^th or 22^nd.

User Conference

The User Conference is scheduled for Wednesday, October 4^th at the Kalahari Conference Center, Wisconsin Dells. On Tuesday, October 3^rd we are going to have two different 4 hour training sessions that run concurrently with each other. The two trainings are: TraCS Administrator Training and TraCS Office Administrative Training. We will be sending out curriculums for your input.

Again this year, we would like to create PP presentations and FAC volunteers will get up with a TraCS rep and give the presentation. This worked very well and we received a lot of great feedback from the evaluations. If you have ideas for session topics, please send them to Darlene Schwartz.

Alcohol Form Workflow

The committee reviewed the Alcohol form and made the following recommendations to improve the workflow of the form:

For replicates to the Alcohol form remove the dialog prompting users to select the form types. Always replicate the court information regardless of whether the printed reports selected use this information.

Move the Additional Information and OWI Blood Draw Information groups to below the Which forms are you filling out? Field.

Open

Fall 2017 Release Plans

The following items are planned for the fall 2017 release:

• Pursuit Form

• Alcohol Form Revisions

• Improved Transmission

• TLT Improvements

• New TraCS Baseline

• Possible improvements to the diagram tool

• Improved analysis report/ad hoc queries

• Changes in field size for address fields

• Possible new data elements in location group

• Changes in field size for some crash fields

• Possible new data elements in crash form

Pursuit Form

Went through the 1^st draft of the new Pursuit form.

• Document group

• Changed Primary Pursuit Document # to Initiating Police Number

• Added Initiating Agency

• Summary Group

• Moved To Details group

• Total Injured

• Total killed

• Total agencies

• Total crashes

• Supervisors monitored

• Average speed over limit

• Maximum pursuit speed

• Individual group

• Initial Reason

• Detail Group

• Added

• Air Support

• Moved to Summary Group

• Reason for termination

• Police intervention

• Police intervention other

• Moved to Individual Group

• Out come

• Assisting Department

• Change to Single List Other

• Starting and Ending Location

• Add flag

• Out of State

• Add free key field

• Out of state description

• Remove Initiating Officer group

• Individual Group

• Add Multi choice fields

• Behavior During

• Violation During

• Discovery Of

• Add single List

• Vehicle Type from Crash form

• Move Up in form.

• Remove Violation Group

• Remove Vehicle Group

• Remove Property Owner Group

• Remove Narrative group

Location Tool Improvements

• Prefer to have maps updated at least twice a year.

• Add button TraCS to give current location description in a dialog button and make it something that can be copy and pasted.

• Make sure it works with Garmin USB GPS devices

Transmission Improvements

The team recommended the following improvements to transmissions:

• Make transmissions faster. (Why does the cleanup export folder step take so long?)

• For forms in failed transmission status, have option to selectively transmit to failed destinations only.

• For forms in transmitted status, have option to select which destinations to transmit to again.

• Fix any memory leaks.

• Clean up any exceptions that routinely show up in the debug log.

Diagram Tool

• Objects “fly apart” if you change the center of rotation.

• Have ability to easily clone an object that is already on the diagram.

FAC Referral Items

FAC agreed to the following suggestions

• Add the Prescription Drug Monitoring form to the form list

• Add a new analysis report: Contact Summary Daily Log

• On the Arrest form show the suspect name and police number in the form description.

• Add USDOT #, carrier Name and school district to the Custom Search Tab.

• Fix Defendant information of the Parking Notice analysis report

• Look up current suspension fees

• Add a report to the Crash form: Crash Instructions

• Add functionality to the On Behalf of button to change parking ticket custom text.

FAC declined the following suggestions

• Add a field to the crash form: Number of Witness Statements Included

• Add the expiration month on the parking ticket.

• Suggested attaching the 1028 to the vehicle ticket

• Add field to specify routing to State Patrol for reconstruction

• Add the Agency Accident Number to the Form Description

• Enable adding of the defendant name after a parking ticket was issued.

FAC tabled the following suggestions

• Alcohol warrant and affidavit needs a received by court section. State Patrol will find example of this.

• DNR Suggestions to CFS since they were not there to plead case.

• Parking Notice change paragraph language.

Send to the UTC council for consideration

• Have the citation include both mailing and physical address

• Modify Plaintiff and ordinance information after issuance.

Sent to TEG for consideration

Attachments location not always opening to my documents.

03/14/17 - Agenda

Friday, February 2, 2018

12:31 PM

2017 Membership

Winnebago Count Sheriff—Jodi Noffke

Wisconsin State Capitol Police—Brittany Haag

Town of Beloit Police—Bryan Hasse

Dane County Sheriff—Paul Thompson (Outgoing Member)

Pierce County Sheriff—Andrew Thoms (Outgoing Member)

Sheboygan County Sheriff—Jason Liermann (Outgoing Member)

Class 1 City— Milwaukee PD, Matthew Drought

Tribal Community—Stockbridge-Munsee PD, Jeffrey Buettner

State Patrol—Mark Fetzer

Natural Resources— Kristin Turner

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Geri Polster

Department of Transportation/DSP/BOTS—Michael Satteson

06/14/17 - Notes

Friday, February 2, 2018

12:32 PM

06/17/17 - Agenda

Friday, February 2, 2018

12:33 PM

2017 Membership

Winnebago Count Sheriff—Jodi Noffke

Wisconsin State Capitol Police—Brittany Haag

Town of Beloit Police—Bryan Hasse

Dane County Sheriff—Paul Thompson (Outgoing Member)

Pierce County Sheriff—Andrew Thoms (Outgoing Member)

Sheboygan County Sheriff—Jason Liermann (Outgoing Member)

Class 1 City— Milwaukee PD, Matthew Drought

Tribal Community—Stockbridge-Munsee PD, Jeffrey Buettner

State Patrol—Mark Fetzer

Natural Resources— Kristin Turner

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Geri Polster

Department of Transportation/DSP/BOTS—Michael Satteson

09/14/17 - Notes

Friday, February 2, 2018

12:32 PM

TraCS Forms Advisory Committee Meeting 09/14/2017

The TraCS Forms Advisory Committee met on 09/14/2017.  Present were Diane Groff, Winnebago County Sherriff’s Office; Mickael Price, WI State Capitol Police; Mark Fetzer, State Patrol; Matt Drought Plus 1, Milwaukee PD, Paul Thompson, Dane County Sheriff’s Office; Jeff Buettner, Stockbridge-Munsee Tribal Police; Andrew Thoms, Pierce County Sheriff’s Office; Jason Liermann, Sheboygan County Sheriff’s Office; Mike Satteson and Joe Bartaula, Crash Records Unit; Darlene Schwartz, Geri Polster and Jennifer Schmidt, Badger TraCS. 

New Features

Jenny when through the new features coming out in TraCS this fall.

• Pursuit Form

• TraCS Location Tool Fixes

• GPS Improvements

• Crash Document number returns to the ELCI

• Crash form fixes

• Driver Exchange new feature

• Look and feel

• Transmission

• Current Reports that were updated

• ELCI, NTC, Driver Condition

User Conference

Meet with partners for Breakouts.

Maintaining TraCS 1 hour session talking points

• Disaster Recovery and Planning

• Users—Deactivating vs deleting

• Duplicate Document Numbers

• Touch on Managing Code Tables

• When do I do a Distribution

• Installing TraCS Brief

Lab

Attachment Handling

A file upload attachment is

• An attachment on a TraCS form that resides on disk 

• Not stored with the form in the TraCS database   

• Similar to file linked attachments

• However, this new method allows for better handling of large attachments and keeps these attachments encrypted while on disk.

Why use

• This new method allows TraCS to upload attachments while the user continues to work on the form making it more efficient for the handling of many large attachments.    

• The attachments through this new process are retrieved on demand.

• Database space

  • Reduce space in database: when an attachment is added to the form it is embedded with the form and stored in the TraCS database.  This can consume significant space in the database depending on the size and number of the files being attached. 

  • The file upload functionality has been made available for use in TraCS Web Services mode and greatly enhances the ability for TraCS to allow for larger size attachments and more of them to be stored in a central location and referenced by the form for which they are attached.  This is particularly advantageous when using TraCS to manage complex case records.

• Quicker processing of form files across web services by only downloading the information that is needed

  • Without file upload attachment forms that are opened through TraCS Web Services mode needed to bring the form and any attachments contained on the form down through web services before the form can be opened. 

  • With File upload attachment: a form can be opened through web services and if the attachment is needed for review it is pulled down separately to be displayed for the user.

Decision: Would like upload attachments but need to survey agencies to see how many use file link attachments.

Automatic Dialogs

Demonstrated how they work.

Decision: Would like all map fields automatically bring up the TLT. I need to program the override feature to work with this better.

Analysis Reports

Started going through list of analysis reports. The Committee though that all the requests were agency specific and should be more generic as other agencies could also use them. They will be gathering 10 reports each that they use for distribution of outside partners.

Misdemeanor Citation

Misdemeanor Citation

Sometime during the next year a Misdemeanor citation will become available on the NTC form. Two new narrative fields have been added to the NTC form.

• Probable Cause

• Property and/or Other Persons Involved

How do these fields get enabled? What statutes? By Severity Class?

What fields are required? If the fields are filled in correctly to enable the Misdemeanor?

• Plaintiff Typeà Required to be State of Wisconsin

• Court Typeà Required to be a Circuit Court

• Probable Causeà required.

• Ordinanceà none

• Appearance Requiredà Yes

Reports

• New Misdemeanor Violator Copy.

  • Printed puts in issued status.

  • Puts Misdemeanor on the form description?

• Court Copy

  • Add two fields to bottom of report to show up if entered.

  • Will most likely be on second.

  • Better idea since sending to court via WIJIS in Jan. Programming difficult if 2 separate reports.

• Officer Copy

  • Add two fields to bottom of report to show up if entered.

  • Could still be on one page

• Spanish Copy

  • Do we need?

  • Can it be later?

Design Concept for New Report

Open

Decisions:

• Check Box on Top for Misdemeanor Citation.

• Plaintiff Typeà Required to be State of Wisconsin

• Court Typeà Required to be a Circuit Court

• Probable Causeà required.

• Ordinanceà none

• Appearance Requiredà Yes

• Disable Parking Ticket fields

• DA routingà Yes

• New Misdemeanor Violator Copy.

  • Printed puts in issued status.

  • Puts Misdemeanor on the form description?

  • Remove all reports that cannot be used

• Court Copy

  • Add field to bottom of report to show up if entered. Probable Cause

  • Will most likely be on second.

  • Better idea since sending to court via WIJIS in Jan. Programming difficult if 2 separate reports.

• Officer Copy

  • Add field to bottom of report to show up if entered. Probable Cause

  • Could still be on one page

• Would like electronic signatures.

FAC Referral Items

• 1915àContact WI courts to find a BAE. Add a validation rule for Officer Role and move field before narrative.

• 1963àParking analysis report cannot have custom text added but modified the fee to say there may be a fee for suspension.

• 1975àThe Influence form will have the field change rule for Question 1

• 2154àSent Brad B. and email requesting the UTC council look into adding a website along with the phone number.

• 2158àSent to TEG

• 2162àfix

• 2195àFix

• 2199àFix

• 2200à Sent to TEG request for enhancement. Allow agency to add validation rules without using the SDK.

• 2200àadd rule that is state of Wisconsin is selected as the plaintiff, the ordinance number field in the violation section should always be blank.

• 2209à Only the Map field should be immediately launched if Blank.

• 2211àfix

09/14/17 - Agenda

Friday, February 2, 2018

12:33 PM

2017 Membership

Winnebago Count Sheriff—Jodi Noffke

Wisconsin State Capitol Police—Brittany Haag

Town of Beloit Police—Bryan Hasse

Dane County Sheriff—Paul Thompson (Outgoing Member)

Pierce County Sheriff—Andrew Thoms (Outgoing Member)

Sheboygan County Sheriff—Jason Liermann (Outgoing Member)

Class 1 City— Milwaukee PD, Matthew Drought

Tribal Community—Stockbridge-Munsee PD, Jeffrey Buettner

State Patrol—Mark Fetzer

Natural Resources— Kristin Turner

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Geri Polster

Department of Transportation/DSP/BOTS—Michael Satteson

12/06/17 - Notes

Friday, February 2, 2018

12:32 PM

TraCS Forms Advisory Committee Meeting 12/06/2017

The TraCS Forms Advisory Committee met on 12/06/2017. Present were Mickael Price, WI State Capitol Police; Bryan Norberg, Milwaukee PD, Paul Thompson, Dane County Sheriff’s Office; Jeff Buettner, Stockbridge-Munsee Tribal Police; Andrew Thoms, Pierce County Sheriff’s Office; Jason Liermann, Sheboygan County Sheriff’s Office; Kristin Turner, Wisconsin Dept of Natural Resources, Mike Satteson, Crash Records Unit; Darlene Schwartz, Geri Polster, Brian Neil and Jennifer Schmidt, Badger TraCS.

Fall Release

Changes to the latest Baseline were discussed.

SQL Server migration from MS-Access issue.

• The current baseline changed the way it looked at archive data in SQL. This was causing the migration to fail.

• The workaround is to move the archive files to a new folder.

• Archive.new can remain in the current archive folder.

Issues

Printing in resend mode

• Some boxes where unchecked in some forms that allowed printing while in resend mode.

• BadgerTraCS is working on correcting this oversight.

• May be released in the January pack

Transmitting NTC / Driver Condition Reports

• Sheboygan County Sheriff reports that they are unable to transmit these to the state.

• They do go into their RMS OK.

Location Tool

• DNR locations are not as accurate as they should be in the water layer.

• Need to get better water layer

• Highway 41 issues have been fixed in the new baseline

Inspection Form

• All agencies will have access to the Non MCSAP form

• Certified Agencies can get the MCSAP form with a supplied code

• Additional fields have been added

• SmartView360 software will be used to lookup carrier information

• There is the ability to have up to 3 HazMat items and they can be imported from the Crash report

• Size / weight and PBBT axle details are now available

• Working to mimic some Aspen features

Look and Feel

• Inspection defects

• Include some new Aspen logic

• Violation to ? is a new field

• New baseline improvement allows the adding of names to field list without a popup dialog.

• Special Study group added

• Transmitted to State Patrol

• State Patrol will handle the transmission to Safety Net

Model Field

• This is a common information field that is not on the Citation or Inspection forms

• Would like to add to all forms where needed.

• NTC

• ELCE

• DNR Citation

• Will help auto-populating of all forms

• Outcome:

• FAC agreed to allow TraCS add this field to all forms without the need to ask FAC for permission for new forms.

Automatic Dialogs

A file upload attachment is

• An attachment on a TraCS form that resides on disk

• Not stored with the form in the TraCS database

• Similar to file linked attachments

• However, this new method allows for better handling of large attachments and keeps these attachments encrypted while on disk.

Why use

• This new method allows TraCS to upload attachments while the user continues to work on the form making it more efficient for the handling of many large attachments.

• The attachments through this new process are retrieved on demand.

• Database space

  • Reduce space in database: when an attachment is added to the form it is embedded with the form and stored in the TraCS database. This can consume significant space in the database depending on the size and number of the files being attached.

  • The file upload functionality has been made available for use in TraCS Web Services mode and greatly enhances the ability for TraCS to allow for larger size attachments and more of them to be stored in a central location and referenced by the form for which they are attached. This is particularly advantageous when using TraCS to manage complex case records.

• Quicker processing of form files across web services by only downloading the information that is needed

  • Without file upload attachment forms that are opened through TraCS Web Services mode needed to bring the form and any attachments contained on the form down through web services before the form can be opened.

  • With File upload attachment: a form can be opened through web services and if the attachment is needed for review it is pulled down separately to be displayed for the user.

Decision: Would like upload attachments but need to survey agencies to see how many use file link attachments.

Automatic Dialogs

Demonstrated how they work.

Decision: Would like all map fields automatically bring up the TLT. I need to program the override feature to work with this better.

Analysis Reports

Started going through list of analysis reports. The Committee though that all the requests were agency specific and should be more generic as other agencies could also use them. They will be gathering 10 reports each that they use for distribution of outside partners.

Misdemeanor Citation

Misdemeanor Citation

Sometime during the next year a Misdemeanor citation will become available on the NTC form. Two new narrative fields have been added to the NTC form.

• Probable Cause

• Property and/or Other Persons Involved

How do these fields get enabled? What statutes? By Severity Class?

What fields are required? If the fields are filled in correctly to enable the Misdemeanor?

• Plaintiff Typeà Required to be State of Wisconsin

• Court Typeà Required to be a Circuit Court

• Probable Causeà required.

• Ordinanceà none

• Appearance Requiredà Yes

Reports

• New Misdemeanor Violator Copy.

  • Printed puts in issued status.

  • Puts Misdemeanor on the form description?

• Court Copy

  • Add two fields to bottom of report to show up if entered.

  • Will most likely be on second.

  • Better idea since sending to court via WIJIS in Jan. Programming difficult if 2 separate reports.

• Officer Copy

  • Add two fields to bottom of report to show up if entered.

  • Could still be on one page

• Spanish Copy

  • Do we need?

  • Can it be later?

Decisions:

• Check Box on Top for Misdemeanor Citation.

• Plaintiff Typeà Required to be State of Wisconsin

• Court Typeà Required to be a Circuit Court

• Probable Causeà required.

• Ordinanceà none

• Appearance Requiredà Yes

• Disable Parking Ticket fields

• DA routingà Yes

• New Misdemeanor Violator Copy.

  • Printed puts in issued status.

  • Puts Misdemeanor on the form description?

  • Remove all reports that cannot be used

• Court Copy

  • Add field to bottom of report to show up if entered. Probable Cause

  • Will most likely be on second.

  • Better idea since sending to court via WIJIS in Jan. Programming difficult if 2 separate reports.

• Officer Copy

  • Add field to bottom of report to show up if entered. Probable Cause

  • Could still be on one page

• Would like electronic signatures.

FAC Referral Items

• 1915àContact WI courts to find a BAE. Add a validation rule for Officer Role and move field before narrative.

• 1963àParking analysis report cannot have custom text added but modified the fee to say there may be a fee for suspension.

• 1975àThe Influence form will have the field change rule for Question 1

• 2154àSent Brad B. and email requesting the UTC council look into adding a website along with the phone number.

• 2158àSent to TEG

• 2162àfix

• 2195àFix

• 2199àFix

• 2200à Sent to TEG request for enhancement. Allow agency to add validation rules without using the SDK.

• 2200àadd rule that is state of Wisconsin is selected as the plaintiff, the ordinance number field in the violation section should always be blank.

• 2209à Only the Map field should be immediately launched if Blank.

• 2211àfix

12/03/17 - Agenda

Friday, February 2, 2018

12:33 PM

2017 Membership

Winnebago Count Sheriff—Jodi Noffke

Wisconsin State Capitol Police—Brittany Haag

Town of Beloit Police—Bryan Hasse

Dane County Sheriff—Paul Thompson (Outgoing Member)

Pierce County Sheriff—Andrew Thoms (Outgoing Member)

Sheboygan County Sheriff—Jason Liermann (Outgoing Member)

Class 1 City— Milwaukee PD, Matthew Drought

Tribal Community—Stockbridge-Munsee PD, Jeffrey Buettner

State Patrol—Mark Fetzer

Natural Resources— Kristin Turner

Department of Transportation/DMV/CWS— Darlene Schwartz

Department of Transportation/DMV/CWS— Jennifer Schmidt

Department of Transportation/DMV/CWS— Brian Neil

Department of Transportation/DMV/CWS— Geri Polster

Department of Transportation/DSP/BOTS—Michael Satteson