User Conference Brainstorming 2023

TraCS team decided to have again go with the Virtual User Conference for 2023

2022 Notable items that we need to consider this year too:

• Similar Dates to avoid for the conference:

  • October 4-5, 2022 - 3rd Annual - Division of Forensic Sciences (DFS) Symposium held at Monona Terrace

  • Spillman - April conference

  • CIB - No Conference this year.

  • ProPhoenix - September 26-29th

  • Governor's conference is in August

  • Prefer to schedule it on Tuesday, Wednesday, Thursday

• Likely a two day conference

  • Much like last year

  • Start at 9am

  • Last breakout done by 2pm.

• Possible Dates:

October 10-11

October 17-18

October 24-25 <-- Leaning Towards this date (2 Votes for this)

October 31 - November 1

• Does anyone here today have a preference for either EARLY or LATER in the month?

  • Earlier in the Month =

  • Later in the Month =

When we pick a date or dates, we will send out a Save the Date email.

Conference Day:

• General Session

  • Housekeeping

    • Review the agenda

    • Training, Breakouts, Breaks, etc.

  • Update on Staffing Situation

    • Changes

      • Empty spots getting approved to hire

      • Possibly spots that got filled recently

  • TraCS Plan for the next couple of years

    • Possible projects they will be working on

      • Search Warrant reporting from TraCS

        • Certain info needs to be obtained and sent to DOJ

        • This is in discovery phase

      • Enhancements for UFAD to include fields for agencies to tracs ECD

      • Place of Last Drink

        • Discovery phase

      • Additional transmissions for Incident form

        • PDMP

    • New forms they will be working on if any

      • Towing Supplement-- Release Fall 2024

    • Working on Bugs/Enhancements?

      • Bugs are caught up as of June 23 Pack

      • Enhancement pack October 23

    • F2 Help project

      • FAC reviewed possible F2 Help fields that could have the F2 help language be used across all forms.

        • This has since been completed and will be released in the June Pack

      • Warning, NTC, and ELCI have been reviewed and just need to be prepared for pack.

      • Currently working on reviewing accuracy of F2 helps of other forms with FAC that are not "common language"

• Latest update on Moving to SQL (getting off of MS Access)

  • How many agencies are still on Access?

• Update on Hosted Environment

  • # of agencies on BTHE

  • # of agencies waiting to move

  • # of agencies still on MS Access - no contact

  • Next year (2023) will be sending out a draft Agreement so they know what the cost will be for the agreement ending on 12/31/2024

• Overview of TraCS Baseline 22 (Quick - Short)

  • Update timeline of when it will be rolled out

  • New requirements

  • New features

  • Review TraCS for Web

    • What the new features are that can be done using TraCS for Web

• Confluence/Documentation

• Breakout Ideas:

  • Training Sessions

    • Office Training- Three separate breakouts

      • First: Address the common features that both the hosted/non-hosted

      • Second: What will change for non-hosted web services office machines and mobile units

      • Third: Hosted Office Training - how features work differently than non-hosted hosted agencies

    • Hosted Environment Master Index and the Opt-In feature

      • Opt-In wow it works

      • How to use the Master Index

• Ideas Oriented towards web services

  •  

• Confluence/Documentation

  • Show how to use the knowledgebase

• Batch Server - How to Setup (start to finish)

• Refreshers

  • Master Index -How does it work (new)

  • DOJ Incident Form (Ask DOJ if willing to participate)

    • Changes to using Felony statutes and no longer available on NTC

    • eRefferal process?

  • DOJ UFAD (Ask DOJ if willing to participate)

• Crash Unit - Q & A (Crash Support Team)

Please email BadgerTraCS@dot.wi.gov with any suggestions on new topics or refreshers that you think agencies would be interested in.