BTHE Automations

The Badger TraCS Hosted Environment has numerous automations set in place.

Notifications are ongoing and are triggered throughout the day. We have 3 notifications that you could receive

1. Crash form 10 day notice sent to the owner of the form. Crash forms are required by statute to be sent to the DOT within 10 days of accident date. DSP: Crash Records Unit

   1. This is sent once a day after the 10 days are up.

2. Rejected forms: Both the TraCS unit and your supervisors can reject a form and an email notice will be sent to the owner of the form. Rejected Status: Fixing a Rejected Form

   1. This is sent once a day immediately after a form is rejected.

3. ELCI Inventory form: A notice is sent once the inventory gets to 200 citation number left. It is sent to the owner of the form

   1. This is sent once.

4. ELCI's older than 90 Days: A notice is sent to the owner of the form. ELCI forms in TraCS are designed to be either completed, issued and transmitted or voided and transmitted in a timely manner. Forms left in an OPEN status for extended periods run the risk the form not being the most current version. If users are not issuing opened ELCIs, the forms should be voided and promptly transmitted. Transmission allows for the ELCI number that was issued to the agency to be accounted for as required: UNIFORM TRAFFIC CITATION (ELCI) - STATUTE REQUIREMENTS 

   1. ELCI forms not transmitted

   2. Form Date is before the previous 3 months

   3. Hold is equal to blank

   4. Form is not archived

5. ELCI's older than 1 Year: A notice is sent to the owner of the form. ELCI forms in TraCS are designed to be either completed, issued and transmitted or voided and transmitted in a timely manner. Forms left in an OPEN status for extended periods run the risk the form not being the most current version. If users are not issuing opened ELCIs, the forms should be voided and promptly transmitted. Transmission allows for the ELCI number that was issued to the agency to be accounted for as required: UNIFORM TRAFFIC CITATION (ELCI) - STATUTE REQUIREMENTS 

   1. ELCI forms not transmitted

   2. Form Date is before the older than a year

   3. Form is not archived

       

       

The other automations are timed and trigger based on time of day

• 1AM – Agency Table Update: Start generating files for all agencies to deliver table updates to the agency when they log in next.

• 1:30AM – Auto-Archive: archives all forms not placed on hold.

  • All ELCI Inventory control forms not in Inventoried status (Depleted, Installed)

  • All NTC/Warning/DNR citations in voided status older than 30 Days

  • All Transmitted ELCI citations in voided status older than 30 days

  • All other forms older than 60 months.

• 2pm – Cleanup of Document directory

  • this keeps the server up and running for all clients.

• 7AM- Citation Export of forms for Transmission

  • immediately following export Transmission to eCitation takes place.

    • includes voided forms.

    • Usually complete by 8AM

• 9AM – Form Export of all forms transmitted to State Systems.

  • immediately following export Transmission to State takes place

  • Estimated completion by 11AM

• 10:15AM – RMS form Export started

  • estimated completion by noon except on Monday when estimated completion is 2PM

• 1:30PM – Citation Export of forms for Transmission

  • immediately following export Transmission to eCitation takes place.

    • includes voided forms.

    • Usually complete by 3:30PM except on Monday when estimated completion is 5PM

• 9PM – Form Export of all forms transmitted to State Systems.

  • immediately following export Transmission to State takes place

  • Estimated completion by 11PM

• 10:15PM – RMS form Export started

  • estimated completion by midnight except Monday when it is later.