Managing the Agency Inventory of Equipment

Law enforcement agencies need to keep track of a lot of different types of equipment needed for their jobs.  The Equipment Inventory form in TraCS was created to help agencies manage their equipment.  With TraCS, agencies can manage their inventory of computers, vehicles, firearms, cameras and total stations.  The Make and Models of the equipment will be maintained by the Agency and once the list is compiled a system admin can refer to Task 3-9 in Installation Guide to enter the makes and models into TraCS.    Note: this will need to be completed prior to entering any equipment into the inventory database.

Equipment can be checked out and assigned to a case or for maintenance.  A new common information type was added to TraCS so that the inventory can be viewed in the master index. Eventually analysis reports will be released to help keep track of the inventory location and lifecycle.   Office administrators have three tasks involving the equipment: the adding, maintaining and disposing of equipment.  The equipment form works differently than other forms within TraCS.  Always use the buttons for changing the status of the equipment to maintain proper functionality of the lifecycle of your equipment.  Always put in the status of the equipment in date/time order.  If deviating from instructions it cannot be guaranteed that the reports generated will be accurate.