Table: Violation Shortcut

Purpose:  Customizes additional code tables according to the needs of your agency.  This task is optional.

Additional Violation Shortcut codes may be added to allow officers to enter statute information more efficiently on the citation and warning forms or to change the default bond amounts, mandatory appearance flag, or DA routing flag associated with statutes for the non-traffic citation.

NOTE: TraCS already comes with a standard set of shortcut codes and most agencies use the default shortcut codes, but if your agency wants more or different shortcut codes, you may add them.

NOTE: You may also create a shortcut if you want to override the default bond amount, mandatory appearance flag, or DA routing flag for statutes used on the non-traffic citation, and mandatory appearance flag, or DA routing flag for statutes used on the uniform traffic citation.  Override values associated with the shortcut will be used regardless of whether the officer uses the shortcut code, violation search engine, or keys the statute number.

Requirements: TraCS Office computer, web client and system admin account

Form: Every form with a violation group

Open

1. Start TraCS. 

2. Sign in with a System Admin Account.

3. Select the Tools tab on the ribbon menu.

4. From the Tools ribbon menu, click the Violation button.

5. Select Violation Shortcut.

6. Verify that the correct TraCS Agency Number for your agency appears.   (If you support multiple agencies in the same TraCS database, you will want to login as a system admin for the agency you want to configure.)

7. Add, Modify and delete as needed. 

Add Shortcut

Open

• Click the blue bar labeled Add Shortcut to open groups.

• Enter Text (Violation Shortcut code and text are the same so enter only the text wanted)

• NOTE: DA Routing, Appearance Required, and Deposit/Bail fields are available for the NTC violation schedule.  DA Routing and Appearance Required are available for the UTC violation schedule.  These fields are optional. Values entered here will override the values in the non-traffic violation table. If you leave these fields blank, the values in the non-traffic violation table will be used when filling out the non-traffic citation.

• NOTE: If you are creating a shortcut for the sole purpose of entering override values for these fields, you may enter the statute number as the shortcut code if you wish.

• After the first time all groups auto open if data is entered

• When all additions are entered click Validate to add them to the table

Delete Shortcut

Open

• Click the blue bar labeled Delete Shortcut to open groups.

• Choose the Violation Shortcut to Delete

• After the first time the group will auto open if data is entered

• when all deletions are entered click Validate to remove them from the table.

Modify Shortcut  

Open

• Click the blue bar labeled Update Shortcut to open groups.

• Choose the Violation Shortcut to Update

• NOTE: DA Routing, Appearance Required, and Deposit/Bail fields are available for the NTC violation schedule.  DA Routing and Appearance Required are available for the UTC violation schedule.  These fields are optional. Values entered here will override the values in the non-traffic violation table. If you leave these fields blank, the values in the non-traffic violation table will be used when filling out the non-traffic citation.

• NOTE: If you are creating a shortcut for the sole purpose of entering override values for these fields, you may enter the statute number as the shortcut code if you wish.

• After the first time the group will auto open if data is entered

• when all deletions are entered click Validate to remove them from the table.

After updating table

• User accounts for all Office are updated as soon as you click Apply.  However, a distribution will need to be created and run in order to push the changes to mobile clients. 

• Mobile Clients

  • Regular system – requires a distribution to get changes sent to the Field units

    • Complete Task 4.1 to make a new distribution. (Note: for web services agency see task 4.9 for alternate to running a distribution)

  • Web Services System – set up with a batch server can set up a automatic system to distribute table updates

  • Hosted Environment – All local tables (e.g. Ordinance, court schedule, etc.) will be updated by the agency, which can be done using any web client. All table updates are due by the End of the Day before the tables are updated. Distribution of the updated tables will be processed and ready early every morning. Distribution will run the next time the user logs in and logs off if distribution is set to automatic download.