Table: Property Owner

Purpose:  Customizes additional code tables according to the needs of your agency.  This task is optional.

There is a standard set of state property owners that can be used for items like signs and guardrails

Note: Property Owner Aliases function like shortcuts.  For example, entering “WPS” in the property owner company field on the crash will enter “Wisconsin Public Service”, along with the address, for the officer because the alias “WPS” exists in the alias table.  Several of the most common aliases are already in the alias table.  However, you may add more if you like.

Requirements: TraCS Office computer, web client and system admin account

Form: Crash

Open

1. Start TraCS. 

2. Sign in with a System Admin Account.

3. Select the Tools tab on the ribbon menu.

4. From the Tools ribbon menu, click the Code Lists button.

5. Select Property Owner Alias.

6. Verify that the correct TraCS Agency Number for your agency appears.   (If you support multiple agencies in the same TraCS database, you will want to login as a system admin for the agency you want to configure.)

7. Add, and delete as needed. 

Add to Table

• Click the blue bar labeled Add Property Owner Alias to open groups.

• Open

  

  Enter Text (Property Owner Alias code and text are the same so enter only the text wanted)

• After the first time all groups auto open if data is entered

• When all additions are entered click Validate to add them to the table

Delete from Table

• Click the blue bar labeled Delete Property Owner Alias to open groups.

• Open

  

  Choose the Property Owner Alias to Delete

• After the first time the group will auto open if data is entered

• when all deletions are entered click Validate to remove them from the table.

Modify the Table Contents 

• Click the blue bar labeled Update Property Owner Alias to open groups.

• Open

  

  Choose the Property Owner Alias to Update

• After the first time the group will auto open if data is entered

• when all deletions are entered click Validate to remove them from the table.

After updating table

• User accounts for all Office are updated as soon as you click Apply.  However, a distribution will need to be created and run in order to push the changes to mobile clients. 

• Mobile Clients

  • Regular system – requires a distribution to get changes sent to the Field units

    • Complete Task 4.1 to make a new distribution. (Note: for web services agency see task 4.9 for alternate to running a distribution)

  • Web Services System – set up with a batch server can set up a automatic system to distribute table updates

  • Hosted Environment – All local tables (e.g. Ordinance, court schedule, etc.) will be updated by the agency, which can be done using any web client. All table updates are due by the End of the Day before the tables are updated. Distribution of the updated tables will be processed and ready early every morning. Distribution will run the next time the user logs in and logs off if distribution is set to automatic download.