TraCS Form Viewer Layout

The Forms Viewer screen appears when a form is created or opened in the Forms Manager. In the Forms Viewer, you can enter data into new TraCS forms and view/edit existing TraCS forms.

To view a form, double click on it while in the Forms Manager.

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Ribbon Controls - Using the Forms Viewer Ribbon Controls, a number of different actions can be performed on the forms within the open contact folder.

Navigation Panel - The controls in the Forms Viewer Navigation Panel allow users to easily navigate within the currently opened form, add new forms to the current contact folder, and access external information.

Databars - The Databar is used to enter information that can then be applied to the field that is selected on the open form. Each field has a specific Databar associated with it, which determines the type of data can be applied to that field (date, text, signature, etc.).

Form Window - The Form Window is where open forms are displayed. When a field is selected on a form in the Form Window, the databar for that field will be displayed above the Form Window.

Ribbon controls appear at the top of the window in TraCS and replace the traditional menus and toolbars with a set of highly graphical command tabs that correspond to the tasks that users want to accomplish.

File Ribbon

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The File ribbon has Print and Export Report functions.  Export Reports generates a PDF or Tiff file of the report which can be saved or emailed at a later time.

Home Ribbon

The Home ribbon has the most common used actions for all forms.

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The Edit Form Button is the most commonly used button and is used to toggle the form from edit to view modes. When it is highlighted the form is in edit mode.

View Ribbon

The View ribbon can modify the look of the Forms Viewer and show the TraCS Log along with the Rejection Reason

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Form Ribbon

The Form ribbon modifies groups adding and deleting as needed.  Most forms add and delete groups when entering data but sometimes doing so by hand is needed

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Tools Ribbon

The Tools ribbon is to view attachments along with the narratives

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Citations Ribbon

The Citations Ribbon is only to be used on forms in the Citation Suite.

• ELCI

• NTC

• DNR

• Warning

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Crash Ribbon

The Crash Ribbon is only to be used on forms in the Crash Suite

• Crash

• DNR Crash

• Fatal Supplement

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Incident Ribbon

The Incident Ribbon is only to be used on the Incident Form

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Inspection Ribbon

The Inspection Ribbon is only to be used on the Inspection Form

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Evidence Ribbon

The Evidence Ribbon is only to be used on the Evidence Form

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Help Ribbon

The Help ribbon is where online help resources are found along with viewing the patch and pack numbers.

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In the Navigation panel you can access the form Navigation

You may use the <ENTER> key to move to the next field.

There is a Navigation Tree on the left-hand side of the form.

It shows the Groups on the forms and all forms that are currently open in the Case.  The Group that you’re currently entering data in is highlighted.  You can use the Navigation Tree to move around the form by clicking on the Group that you want to go to.

The middle of the lower part of the screen shows the portion of the form into which you’re currently keying data.  The data field that corresponds to the data bar where you’re entering data is highlighted.  Fields that are “grayed out” are disabled and not available for data entry unless further actions are taken.

 

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To easily view and navigate between forms in a contact use the navigation area on the left side of Forms Viewer.

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External Information is populated by Mobile Data Browsers or manually keyed into a form.  External Information is then saved into Common Information.  Highlighting Common Information displays all the information in Individuals, Vehicles, Locations and Carriers.  Highlight Individuals to only show Individuals.

There are a variety of ways to move around a TraCS form:

• Enter sequentially through the data fields.

• Use the mouse to scroll up or down the form and then click on the desired data field.

• Use the Navigation Tree to go to a different area of the form.

• Page Up or Page Down to go to the first data field of the previous Group (Page Up) or to the first field of the next Group (Page Down).

• Use Hot Keys