How to use the Master Index Search within TraCS
- Tigran Grigoryev (Unlicensed)
The Master Index is a complete history of all the individuals, vehicles, locations, carriers, and equipment recorded into TraCS10 by an agency.
Searches can be completed in any number of fields tied to these items with a Master Index Search
Searches can be done by hitting the Master Index button from a blank field such as license plate to search for vehicle information or by entering a license plate number and then hitting the Master Index button.
Hitting the Master index button from a blank field will open a search box where the user can enter information into any number of fields associated with that group type. When more information is entered a more specific search will be completed and will narrow the results of the search.
In this example the Plate type field was searched. Selecting a plate type of bus will yield a list of all the vehicles in our agency database with the bus plate type. Similar searches can be done with any of the fields or with multiple fields.
Using the bus search example above the search results below were found. Users can then scroll through the records to find the desired result. By highlighting the record and selecting apply the record will populate into the forms Common Information.
This information can then be selected through the field or clicked and dragged into the form.
By entering a license plate number into the field and then selecting the "Master Index" button you will only search for that specific record.
If a record is found the user must ensure the record is highlighted and select "Apply" to add the record's information to the common information manager or select "Refine Search" to search for more specific information adding to the record or clearing all the search fields and creating a new search as shown above when nothing has been preselected.
Again, these searches can be completed on any field associated with individuals, vehicles, locations, carriers, and equipment recorded into TraCS10 by an agency. Each time a record is selected and updated in a form the record is updated in the Master Index.
Associated Records Search from Master Index Search Results.
If a record is selected in a master index search users can also use the "History" button to open up and find all forms associated with that record.
Any form found and highlighted can then be viewed.
TraCS will ask the user to close the current form that is open before opening any form found from a search.
