Fatal Notification

All fatal accidents need to be reported to the FARS group in the DOT. The DOT needs to get notification of a fatal accident as soon as possible. Most agencies have dispatch send a teletype to the DOT, but now if wanted the officer who fills out the crash report can send an email to the FARS group.

This feature does not require the form to be validated but it does require specific fields, once you enter total killed then the fields turn yellow. They are as follows.

• An individual with a fatal injury

• Location County

• Location Municipality

• Location On/At Street or Highway

• Date of Crash

• Time of Crash

• Individuals missing from the Crash

• Killed Individual Name

• Killed Individual Date of Birth

• Killed Individual Date of Death

• Killed Individual Seat position

After filling out the required fields do the following:

NOTE: as of October 2023 WIPack, there are 2 ways in TraCS to send the request.

1. Printed Report

2. Fatal Notification Button in the Crash Ribbon

   1. This only works if email is set up to work with TraCS.

   2. This option will work after installing Fall 2023 WIPack

This report will only show up for

• Total Killed is greater than 0

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To print/email the report

1. In the Forms Manager Highlight the Crash form needed

2. Click the Print or Email Button

3. Choose Fatal Notification Report

   1. NOTE If you do not see the report, then the criteria needed hasn’t been met.

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   2. If you get the following popup you need to fill out more of the crash form. Fix all the errors showing up in the list.

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4. Answer the questions in the three popup message.

   1. Additional information regarding location of the crash (4 options)

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   2. Can the names be released to the press?

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   3. Any additional information (3 options defaulting to no additional information)

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5. Print/email a PDF

   1. TO: DSPFars@dot.wi.gov

   2. SUBJECT: Fatal Notification + Crash Number

   3. TEXT:

      1. TO: Wisconsin Department of Transportation

      2. Crash Records Unit

      3. RE: Fatal Notification

      4. DOCUMENT # “Original Crash Number”

      5. See attachment

   4. SIGNATURE: Will be the person signed into TraCS and is included on the report

To send an email from TraCS, use the Crash form. Once in the Crash Form

1. In the Crash ribbon click Fatal Required to disable all the fields not needed for a Fatal Notification to be completed.

2. When entering the number killed, some fields will turn Yellow. These are the required fields for the notification to be sent. Note: some fields that drive the form are still enabled because otherwise you would not be able to fill out the crash form correctly.

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3. Fill out the fields.

   1. Date, time and total units are required

   2. The Location of the crash

   3. In the Unit Summary Group fill out

      1. Unit status, vehicle operating as classification, Unit type, vehicle typesome are necessary for form design others are needed for the notification.

      2. Total Occs needs to be filled out otherwise your individuals in the unit will not appear.

   4. In the Individual Groups with a Fatal Injury fill out the following fields.

      1. Role is needed for the form design

      2. Last Name, First Name, Middle Initial and suffix along with the Date of Birth and Sex are required.

      3. Seating position, Safety Equipment, and Date of Death are required.

      4. Injury Severity is needed for the form design

      5. Time of death is added if entered but not required.

4. After all the necessary fields have been entered. In the Crash ribbon click the Fatal Requirement button.

5. First it will look at your fields to make sure everything required if filled out. If not an error message will appear, detailing what fields need to be entered.

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6. Enter the fields on the list.

7. Repeat 4 until you get a question and not an OK box.

8. Answer the questions in the three popup message.

   1. Additional information regarding location of the crash (4 options)

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   2. Can the names be released to the press?

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   3. Any additional information (3 options defaulting to no additional information)

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9. An email will be generated.

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10. Add your email in the CC field along with other emails as necessary. Place an electronic Signature in the space provided.

11. Click Send.