Badger TraCS Guides
Incident Workgroup Notes
Incident Workgroup Notes
- 1 Agenda - June 27, 2019
- 2 FINAL - Notes - June 27, 2019
- 3 Agenda - August 20, 2019
- 4 FINAL Notes - August 20, 2019
- 5 Agenda - October 22, 2019
- 6 FINAL Notes - October 22, 2019
- 7 Agenda - December 2019
- 8 FINAL Notes - December 12, 2019
- 9 Agenda - February 18, 2020
- 10 FINAL Notes- February 18, 2020
- 11 Agenda - April 16, 2020
- 12 Raw Notes-April 16, 2020 - Inc - chat comments
- 13 Notes-April 16, 2020
- 14 June 18, 2020 meeting agenda
- 15 Notes- September 24, 2020
- 16 December 15th 2020 Agenda
- 17 December 7, 2020 Brian's Meeting notes
- 18 December 15th 2020 Meeting Notes
- 19 Incident Meeting - December 15, 2020 (dar)
- 20 Feburary 10th, 2021-Agenda
- 21 Feburary 10th, 2021-Notes
- 22 Monday, March 29, 2021
- 23 April 21st 2021 Agenda
- 24 April 21st 2021 Notes
Agenda - June 27, 2019
Thursday, June 27, 2019
8:43 AM
TraCS Incident Form Work Group
Agenda
DSP De Forest Post – Large Conference Room
June 27, 2019 – 9:00 – 3:00 PM
9:00 Introductions o Where are you from, what’s your area of responsibility and why are you here?
9:15 Review Charter
9:30 Demo from Iowa
10:30 Break
10:45 Demo - DSP Incident Mgmt System
11:00 What is an incident?
What is the process for entering an incident? o How do you handle Arrests, Evidence, Property, Vehicles?
What outputs do you want? o This may help identify what data elements we need. o Submit IBR data to DOJ/Feds o Evidence report?
Where will data need to be sent to?
DOJ
DA
12:15 Lunch on your own: (There are lots of options - not necessarily good options - within walking 2-minute drive: Subway, Taco Bell, Arby’s, Culver’s, Rocky Rococo and Burger King)
1:00 Review of data elements: o Hand out current samples of work group incident forms o IBRs requirements
State/agency requirements
2:45 Discuss dates for the next meetings and meeting locations
FINAL - Notes - June 27, 2019
Thursday, June 27, 2019
8:25 AM
TraCS Incident Form Work Group Meeting Notes
DSP De Forest Post – Large Conference Room
June 27, 2019 – 9:00 – 3:00 PM
Work Group Team / Attendees:
Name | Agency | Attended? |
Lewis Yetter | Chippewa CO Sheriff | No |
Tim Strohbusch | Clear Lake PD | Via Skype |
Kevin Barman | DNR | Yes |
Stanley Ridgeway | Durand PD | Yes |
Shawn McGee | Hartford Township PD | Yes |
Daniel Heimann | Ho-Chunk Nation PD | Yes |
Booker Ferguson | Sparta PD | Yes |
Candy Tork | Stevens Point PD | Yes |
Bryan Hasse | Town of Beloit PD | Yes |
Jeni Lutz | UW Stevens Point Police and Security | Yes |
William Jeschke | Waterford PD | Yes |
Timothy McCormack | WI State Capitol Police | Yes |
Travis Lauer | Wisconsin State Patrol | No |
Brenda Ray | DA IT | Yes |
Derek Veitenheimer | DOJ IBRs | Yes |
Geraldine Polster | DSP - Badger TraCS | Yes |
Brian Neil | DSP - Badger TraCS | Yes |
Alesha Brown | DOJ | Yes |
David Harvey (BU) | DSP | Yes |
Darlene Schwartz | DSP - Badger TraCS | Yes |
Aaron Covaleski | DSP - Badger TraCS | Yes |
Introductions - Where are you from, what’s your area of responsibility and why are you here?
Alesha Brown: DOJ - Works with Incident Based Reporting
Derek Veitenheimer: DOJ - manager of the Incident Based Reporting
Darlene Schwartz: DSP - TraCS program manager
Aaron Covaleski: DSP - TraCS Summer Intern
Brian Neil: DSP - TraCS Developer
Geri Polster: DSP - TraCS Developer
Dave Harvey: DSP--in the place of Mark Fetzer or Travis Lauer. DSP took a paper form and put into their own home grown system. Clumsy electronic form. Does summary based form. Issues with working in 72 different counties - each county wants something different. Need standardization. DSP does not have RMS.
Jeni Lutz: UW Stevens Point PD--They use Sleet RMS - currently doing summary based program
Candy Tork: Stevens Point PD--They use TriTech RMS. They state it is reaching its end of life. Portage CO. and Plover are looking for a new RMS. May be interested in TraCS.
Kevin Barman: DNR--Currently uses a Word document for their Incident form. Doesn't work for UCR or RMS. Lots of work now for reporting and inaccurate.
Daniel Heimann: Ho-Chuck Nation PD--small agency. They don't have an RMS. May be interested in TraCS. Currently uses a word form. They are in 15 counties. Every DA has different format.
Timothy McCormack: State Capitol PD--Want to provide input into form at the ground floor. They currently have an RMS.
Bryan Hasse: Town of Beloit--TraCS admin, was on FAC. They use Spillman along with their entire county (Rock CO). Nice for standardization. Not sure how it works. They are struggling with Spillman 200 errors. A mess right now. They also use Spillman to do their report writing and their evidence reporting, booking, etc.
Stanley Ridgeway: Durand PD--Omega RMS wants to get rid of current system.
Shawn McGee: Hartford Township PD--asking for it all the time so since loud mouth about should help. Uses word document. One central area makes more sense
Brenda Ray: DA IT-eReferrals from Law Enforcement- has schema
Booker Ferguson: Sparta PD--has RMS wants to see how it will work. Flexability.
On Skype / Phone
Tim Strohbusch: Clear Lake PD, same conversation all over country. Don't have an RMS. Help standardize collection. Officers easily fill out a new form. Thinks it will be easy to build but hard to integrate into TraCS.
Demo from Iowa
Josh Halterman TraCS National Program Manager
Josh was willing to remote in and show our group how Iowa uses their Incident form as well as their evidence and arrest forms and how they work (validation rules, work flow, etc)
NIBRS form.
Turns on and off the validation rules with an .ini file.
When on it performs the validations in TraCS.
When off it exports to XML for RMS to import and process.
They allow for a Date and Time range to be used on the form.
Collect data imports into RMS no reporting or uses ini setting
Transmits to Department of Public Safety
Master charge code table.
Everyone uses the same charging table in Iowa.
Login checks for updates and grabs updated table.
Contains UCR codes from the charge
Statutes with multiple UCR codes have the codes displayed on a pick list.
Local ordinance tables may need to have UCR codes added.
Lesser offence
Potential
2 narratives one for public release
Property crimes very complicated.
Validation rules for victim(s)
If the type is not allowed, then give an error
I.e. Trespassing, the victim type must be Society (not the property owner)
Case validations rules
If the initial report is referred, than a supplemental form is issued.
Example a Supplemental report for a detective.
Goes along with the original NIBRS form as a follow up report
Does not duplicate the UCR Statute
Arrest form
This form is not transmitted
ECAT – Evidence Collection and Tracking
Track through entire life cycle.
Sent to different locations
Tested returned or in a box
Linked evidence list with evidence management system.
Form transmits to Evident Management System
One piece of evidence per form.
Have replicate ability to create additional forms.
Amending
Open, Edit, Validate and Retransmit
Logging
Does no capture which fields were changed.
If captured all changes, the log file would be huge.
Iowa form Stability
The incident form is pretty stable. No major changes in the last 3 years.
Validation rules are continually updated.
Badger TraCS Forms Questions and how it works in relation to Iowa's
Ordinance
Already have UCR Code field.
Arrest report
Use for multiple incidents transfer the information from arrest to the multiple incidents.
Use for an warrant arrests from other agencies.
Master Index
Can already do in WI
Who maintains the Master Index? How we set up or configure TraCS forms maintains the master index fairly well.
Logging changes
Citations only after issuance
Large Attachments
File upload on attachment form.
Limiting size to 2 mg and store in the database.
Files over 2 mg are the local agencies responsibility to store.
Review "draft" Incident Form Work Group Charter
Committee Resources: Discussion
Is TraCS a good option for the Incident form?
DSP and DNR plan to use it
It may be a little different than Iowa's form with DNR included
It's not a question of should it happen, the challenge is everyone has a different scenario, with initial roll out, is it going to meet everybody's basic needs
Having form abilities to replace Spillman would be great for one, but not necessarily everyone
Maybe the intention is start at the base level, as it grows, we'll add as needed. No rush, can be a 2 -3 year process. Messaging is important, not meant to be a total replacement, it's a start. Overtime it will improve. Filling a void. (Filling a need, not replacing, give an option)
Base level fills a void, fills a need but not mandatory
Not a question if it "should happen", just need to try and meet everyone's basic requirements
Be cognizant of those agencies that already have an RMS, we don't want them to spend a lot to import the data into their RMS.
Not replacing RMS
Can we import data and can we share info. with other agencies? How do we import outside information?
Madison PD - has a central database and hosts 8-10 other local agencies. The have an agreement, not sure if or how they share data
DOT/DSP looking at setting up a centralized DB using Web Services for small agencies that are still on Access. Initially, there may not be data sharing, but getting small agencies off of Access. Down the road can look at Sharing.
Information Sharing is of high interest, but that is in the future. Need to focus on collecting the incident data first.
Purpose: Discussion
Don't sell as a replacement, not shooting for the stars off the bat.
This isn't about the RMS, the main objective is the need for an incident form.
This is an incident form only. Add something about identifying other associated forms that go along with it.
Decision Making Authority: Discussion
Who will own the form once it's all done?
DOJ would make the most sense. If they do not want to be the owner, than it will go to the FAC.
Need supplemental form on incident form to help ease the process
Demo of the DSP Incident Management System
It was developed based off the paper form
No drop down lists, no consistency in data input
They don't have a map section and it only handles one vehicle (not multiple vehicles)
They use this for non-arrest stuff such as provided assistance to the Golf Tournament, etc
Having a statewide standard form would be amazing
May continue to use, but only for non-arrest items.
What is an incident?
What is the process for entering an incident? How do you handle Arrests, Evidence, Property, Vehicles?
Tim--like alcohol form, like current arrest, jail booking form.
Incorporate call for service and citizen contact form.
One form that can be expanded to do multiple functions
Should be able to tag the name as:
Victim
Reporter
Suspect
Location is an important item to capture.
Dan-- What is an incident exactly? Special event still need a narrative.
Toggle reportable/non reportable
No validation rules, just go straight to narrative.
Could be used for other types of incidents: lost cat, other items.
Bryan-- warrant arrest and select other forms
Arrest
Incident
Agency field for non-reportable.
24 hour report
Civil incident
Human trafficking - this is a big new one
Field for transmitting to different locations
Burglary
Officer narrative
General information
Property
Case management
Word documents sometimes
Shawn
Jail booking on word document
Routing list for transmission
Mail run or property check/ run incident reports.
Brenda
Deadline :
We have to realistic with what we can deliver in a certain time
UCR start with getting agencies compliant with 2021 dead line.
Later
What needs for DA
What needs for RMS
Try to create roadmap for the future
What outputs do you want?
This may help identify what data elements we need. (Submit IBR data to DOJ/Feds--Evidence report?)
eReferral to DAIT
IBR
Probation/parole
Drugs/prescriptions
Overdose requirements (Hyda OD map)
Cleary – report of specific crimes
Similar the UCR
Human trafficking
Local drug unit
Native American drug
SAR (Suspicious Activity Reporting)
Child Protection Services
Who for:
Officer
Offense
Citation
Statute number
Mapping by location
Multiple locations 6 different locations.
Vehicle
Very good narrative section.
Ownership of form:
Still need to have the ability to open someone else's reports.
Still need to be able to transfer ownership of form between users.
Arrest means:
Non custody booking form
Different than suspect arrested with charge
Booked and finger printed
Referred did they get an atn tracking number
Property index.
Logging discussion:
Would like to see logging of all field changes. (B. Hasse)
Need to define a place / time to start the logging.
Citations log field changes after the citation is issued.
Decision:
Start with Iowa form
They might have the ATN--Arrest Trans Booking No.
Remove this field
Discuss dates for the next meetings and meeting locations:
Tomah Academy ?
Stevens Point UW in August
Tues Wed Thurs
Not August 14th -16
Last week Tues 20th
Action Items:
DSP to create the Incident SharePoint site
ALL: Review IOWA forms and make suggestions for WI customization.
Agenda - August 20, 2019
Wednesday, August 07, 2019
11:15 AM
TraCS Incident Form Work Group Agenda
UW Stevens Point - Chemistry Biology Building - Room 109
2101 4th Ave, Stevens Point
August 20, 2019 – 9:00 – 3:00 PM
9:00 Introductions
9:10 Review last meeting notes
9:20 Finalize Charter
9:30 Review Mocked up 'basic federal requirements' form
10:30 Break
10:45 Continue review of Mocked up form
12:15 Lunch on your own
1:00 Review of data elements:
State and/or Federal requirements
Agency requirements
2:45 Discuss dates for the next meetings and meeting locations
FINAL Notes - August 20, 2019
Monday, August 19, 2019
2:52 PM
TraCS Incident Form Work Group Meeting Notes
UW Stevens Point - Chemistry Biology Building - Room 109
2101 4th Ave, Stevens Point
August 20, 2019 – 9:00 – 3:00 PM
Work Group Team / Attendees:
Name | Agency | Attended? |
Lewis Yetter | Chippewa CO Sheriff | Y |
Tim Strohbusch | Clear Lake PD | Y |
Kevin Barman | DNR | Y |
Stanley Ridgeway | Durand PD | skype |
Shawn McGee | Hartford Township PD | Y |
Daniel Heimann | Ho-Chunk Nation PD | Y |
Booker Ferguson | Sparta PD | Y |
Candy Tork | Stevens Point PD | Y |
Bryan Hasse | Town of Beloit PD | Y |
Jeni Lutz | UW Stevens Point Police and Security | Y |
William Jeschke | Waterford PD |
|
Timothy McCormack | WI State Capitol Police | Y |
Travis Lauer | Wisconsin State Patrol | Y |
Brenda Ray | DA IT |
|
Derek Veitenheimer | DOJ IBRs | Y |
Geraldine Polster | DSP - Badger TraCS | Y |
Brian Neil | DSP - Badger TraCS | Y |
Alesha Brown | DOJ |
|
David Harvey (BU) | DSP |
|
Darlene Schwartz | DSP - Badger TraCS | Y |
Mark Fetzer | DSP - Guest | Y |
Sharepoint - Still having connectivity issues
Dan Heimann and Shawn McGee
Charter Discussion:
Added "and identify other associated forms" in purpose from the last meeting
Very general and good open statement
Committee Sponsors
Both have left state service
Should we leave them listed and update when replacements are known?
Yes for now, review at next meeting.
Approved as presented.
Review of Mocked up "Basic Federal Requirement" form
Looking at what fields should be included or removed.
Geri explained the color coding of the form
Document.Status is not the approval status
Can form disposition and form status be linked?
Would need to have validation rules created.
Iowa uses the Accept History field to track approval
Change field name of 'Status' to 'Form Disposition'
Field label may be removed for form consistency
This field LE officers will not fill out this field. It is filled out based on how the field is filled out and the program assigns the 'disposition'
Dan feels the Supervisor can decide if the case is active vs non-active
Some discussion of having Supervisor status to change this field.
Will also be a log file associated for each form
Case Management will require additional discussion for tracking status of the incident.
Report Type
'Transmission To' field
Is this wanted?
Group decided to keep this field
Transmissions:
DOJ
DA Protect
Muni Court
Other destinations can be added in future
Also, State Patrol has some email notifications when drug related charges are issued.
SARS
RMS
Would like to have some validation that flags this for other reports that need to be completed.
Reportable?
Non Reportable would not have validation rules run.
May need to define what is "Reportable"
Non Reportable could be used for internal tracking.
Officer should not be able to check this field. Based on the 'incident type' should determine if it is reportable or not.
List of Report Types should dictate the selection of this field.
This could be agency specific as well.
Change the 'Reportable' to 'Internal Report'
If yes, then have an agency field with their agency defined table with all their different issues.
Summary Group
Date Time Known?
Right now it is all or nothing. If you don't know one, then the answer is No.
DOJ has a date known field.
If No, then they use the Report Date
If Yes, then add the date
DOJ time fields are not always accurate
00:00 is midnight, but officers use it for unknown
If date is known, must have an incident time.
Need to Split Date/Time into 2 separate fields
When Date or time is known, then grey out the range fields.
email badgertracs@dot.wi.gov or call 608-267-2096