Task 6.5: Set Auto Purge of Document Backup Folder

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Purpose: To generate table updates on a schedule preferably daily and no longer need to generate tables manually.

Requirements:

• Web Services Environment

• Batch Server

• Document folder set with a UNC name Task 6.4: Separate the Document Backup folder from the Main Drive

On your batch machine set for form preferences.ini set the mode to Multiagency Environment, this triggers run different programming. Do not ever set to Hosted Environment. That affects multiple items including transmission to your RMS. Multi Agency environment is a subset of the changes made for the Hosted Environment.

• MultiAgencyEnvironment=True

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• Save

On your Batch Machine

Set up the instruction

• Log in as your batch user

• Click Import/Export in the Transmission Ribbon

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• Highlight Import Instruction and click Add

• Chose the Action PurgeDocBackup (HINT: once you start typing it it will automatically get to your action.

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• Click OK

• Highlight PurgeDocBackup and Click Add

• Choose form File Name = TraCSGeneric

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• Click OK

• Highlight TraCSGeneric and Click Add

• Type PurgeDocBackup in the Instruction Name

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• Click OK

• Uncheck Run Search and Copy Failed Forms to Import Error Folder

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Set Up the schedule

• Click the Scheduling Button

• Highlight Import Types and Click Add

• Chose Action name = PurgeDocBackup

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Click OK

• Highlight PurgeDocBackup and Click Add

• Name the interval PurgeDocBackup

• Click OK

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Set up the interval with the minimum amount of information