What forms are required to transmit?

TraCS has mandated form that are required to be filled out and transmitted.

• Crash

• Fatal Supplement

• Pursuit

• UFAD (Use of Force and Arrest related Death.

The ELCI form is the Uniform Traffic Citation and while it is not required that it be filled out in TraCS, if it is it is required to be transmitted to the DMV. Both Issued and Voided forms need to be transmitted. There are some NTC forms that are also required to be submitted to the DMV after going through Court.

The DNR forms both the citation and the crash have requirements to be transmitted to the DNR. All issued DNR citations go into their Go Wild system in addition to going to the Circuit Court. All Reportable DNR Crashes are required to be submitted to the DNR for review prior to being sent to the Federal Government.

The Grid Manager has a field that will tell at a glance the reportability status of a form. Below is what the Grid manager will look like.

Open

• DOT Crash form will switch between DOT Reportable and Non-Reportable

• DNR Crash form will switch between DNR Reportable and Non-Reportable

• NTC will only be set to DOT Reportable, 

  • This is because NTC’s are always transmitted and really don’t become a Non-Reportable form as TraCS defines a non-reportable. A Non-Reportable form in TraCS is a form that is just for the agency and transmission is not necessary. NTC’s always transmit to the courts. 

  • Certain Statutes that fall on the NTC form have a flag making them as reportable to the DOT.  Many Underage drinking statutes if they make it through the court get sent to the DOT and have penalties related to the defendant’s driver license.  https://wisconsindot.gov/Documents/safety/education/drunk-drv/owi-youth-penchrt.pdf

• UFAD forms will toggle between DOJ Reportable and Non-Reportable

Changing Non-Reportable Crashes To Reportable

 If your RMS is set up to import crash data from TraCS, you will be able to import your non-reportable crashes simply by transmitting them.  Non-reportable crashes will not be processed by DMV; however, they may still be transmitted to DMV.   Once transmitted the form status will change from Non-Reportable to Transmitted.  The only way to tell the crash is non reportable is to look at the description column in the Forms Manager.

Sometimes, a non-reportable crash will become reportable after it has been transmitted when additional information becomes available. Under these circumstances it is possible to change the form’s status to reportable, re-edit the transmitted non-reportable, and re-transmit to WisDOT.

Instructions for changing the crash are found in Non Reportable Crashes