Who adds ordinances?

System Administrators in TraCS have the permissions to manage tables, this includes managing your agency’s ordinances.

How to see list of ordinances in tracs

• can search table with Ctrl + F

Navigate to violations dropdown to manage ordinances

Add/Update

• In the Ordinance Number field, enter up to ten characters to identify the ordinance.

Note:  Duplicate ordinance numbers are ok as long as the ordinance descriptions are different.

• In the Form Selection field, select the form the ordinance is to be used on.

Note: DNR is the natural resources citation.  NTC is the non-traffic citation.  Parking is parking option of the non-traffic citation.  UTC is the traffic citation.  Parking citations will not transmit to your court.  If you have parking violations that should go to court, mark the violation as “NTC”.

• In the Tree Value field, select the category for the ordinance.

Note: the tree value determines where in the organization of the violation search engine the ordinance appears.

• In the Ordinance Description field, enter a description for the ordinance.

• In the Fine field, enter the amount of the fine.

• Optional: In the Shortcut field, enter a shortcut code.

 Note:  a shortcut is text that may be entered in the ordinance field instead of the ordinance number when completing a citation.  The shortcut will be translated into the correct ordinance by TraCS.  This field is optional and may be left blank if you do not want to create a shortcut.

•  Optional: in the Associated Statute field, click the search button to select and associate a specific statute with the ordinance.  (The remainder of the fields will populate after selection.)

Note: If there is no associated statute in the ordinance table, the user can still manually select a statute while completing the citation. 

• Optional: in the Appearance Required field, select Yes or No depending on whether the violation requires a court appearance.  If you leave this field blank, the court appearance flag on the citation will default to the value set by the statute.

• Optional: in the Associated Federal WIBRS Offense Code field, if you want to require the WIBRS section of the Non-Traffic Citation to be completed when the ordinance is used.  (Typically, this is not done for ordinances.)

• Optional: in the Start Date field, if you want to enter a start date for the ordinance.

  • The start date controls a few things that you may not be aware of at first glance. If you put a start date value on an ordinance, this means two things might happen.

    • If you created a form prior to this start date, you will not be able to select this ordinance in this form.

    • If you replicate from a form that was created prior to this start date, you will not be able to select this ordinance in the replicated form.

• Optional: in the Expiration Date field, if you want to enter a end date for the ordinance. This is the closest you can get to “deleting” an ordinances. Ordinances cannot actually be deleted due to open records reasons.

• Optional: in the Sort Order Field, if you want to sort your ordinances in the violation search box.

• If you want associate more than one statute, press enter while in the Sort Order field and repeat step 5h in the newly opened sub-group.

After Updating Table

• Hosted Agencies, no distribution

• Non Hosted Web Services need to do distribution unless they have setup batch server with advanced tracs features

• Non Hosted, will need distribution