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Agency Fields

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Agency Fields

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    Each TraCS form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below. The Agency Space field is 200 characters. The fields within the group are shown in the figure below.

    image-20250314-173044.png

    NOTE These fields cannot be modified by data entry, please contact your Agency TraCS administrator if incorrect.

     

    Space for law enforcement officer to collect any info they want. This field is available for your agency’s use. They will instruct you how to use it.

    Databar Type: Databars | Databars Text databar

    • 200 Alpha Numeric characters

     

    The Rank of the officer completing the report.

    Officer rank as entered by the TraCS Administrator or through a drop down list if entering an officer on the form.

    • A-CHF--ASSISTANT CHIEF

    • CAPT--CAPTAIN

    • CHIEF--CHIEF

    • C-DEP--CHIEF DEPUTY

    • CIVLN--CIVILIAN

    • COL--COLONEL

    • CMDR--COMMANDER

    • WARD--CONSERVATION WARDEN

    • CST--CONSTABLE

    • CPL--CORPORAL

    • CO--CORRECTIONS OFFICER

    • DEP--DEPUTY

    • D-CHF--DEPUTY CHIEF

    • DCW--DEPUTY CONSERVATION WARDEN

    • DI--DEPUTY INSPECTOR

    • DET--DETECTIVE

    • DIR--DIRECTOR

    • FRNGR--FOREST RANGER

    • INSP--INSPECTOR

    • INVST--INVESTIGATOR

    • LT--LIEUTENANT

    • LTE--LTE

    • MAJ--MAJOR

    • MRSH--MARSHAL

    • MPTRL--MASTER PATROL OFFICER

    • OFCR--OFFICER

    • OIC--OFFICER IN CHARGE

    • PRNGR--PARK RANGER

    • PTLM--PATROLMAN

    • RRSA--RAILROAD SPECIAL AGENT

    • PSLO--SCHOOL LIAISON OFFICER

    • SGT--SERGEANT

    • SHER--SHERIFF

    • SAIC--SPECIAL AGENT IN CHARGE

    • SSGT--STAFF SERGEANT

    • SPIN--SUPERINTENDENT

    • TPR--TROOPER

    • WSUP--WARDEN SUPERVISOR

    Databar Type: Databars | Databars Text databar

    The last name of the officer completing the report.

    Databar Type: Databars | Databars Text databar

    • 30 Alpha Numeric characters

    • Please note that some characters will not pass the citation schema

    The first name of the officer completing the report.

    Databar Type: Databars | Databars Text databar

    • 15 Alpha Numeric characters

    • Please note that some characters will not pass the citation schema

    The middle name of the officer completing the report.

    Databar Type: Databars | Databars Text databar

    • 15 Alpha Numeric characters

    • Please note that some characters will not pass the citation schema

    The preferred suffix of the officer completing the report.

    • JR - JUNIOR

    • SR - SENIOR

    • I - FIRST

    • II - SECOND

    • III - THIRD

    • IV - FOURTH

    • V - FIFTH

    • VI - SIXTH

    • VII - SEVENTH

    Databar Type: Databars | Databars Text databar

    • 3 Alpha Numeric characters

     

    The reporting officer ID number. This number is sent to the DOT and Courts and is used to uniquely identify the officer.

    Databar Type: Databars | Databars Text databar

    • 5 Alpha Numeric characters

    • Only numbers and letters

    The reporting officer DNR ID number. Unless the officer works for the DNR, this 9 digit number is the same for the agency the officer works for.

    There is usually only one DNR officer assigned to the agency, you get this number assigned to you by the DNR

    Databar Type: Databars | Databars Text databar

    • 9 Alpha Numeric characters

    The Badge Number of the officer completing the report. This number can change in the agency.

    Databar Type: Databars | Databars Text databar

    • 20 Alpha Numeric characters

    The RMS ID of the officer completing the report. Check with your RMS if they use this field and find the numbers associated with each officer.

    Databar Type: Databars | Databars Text databar

    • 20 Alpha Numeric characters

    The email of the officer completing the report.

    Some forms/reports will require a email address of the officer to complete

    Databar Type: Databars | Databars Text databar

    • 100 Alpha Numeric characters

    The Phone Number of the officer completing the report.

    Some forms/reports will require a Phone Number of the officer to complete

    Databar Type: Databars | Databars Phone

    • 20 Alpha Numeric characters

    The Fax Number of the officer completing the report.

    Some forms/reports will require a Fax Number of the officer to complete

    Databar Type: Databars | Databars Phone

    • 20 Alpha Numeric characters

    Agency fields

     

    Identifying number for the law enforcement agency that reported.

    Databar Type: Databars | Databars Text databar

    • 10 Alpha Numeric characters

    The jurisdiction of the enforcement agency that reported.

    Databar Type: Databars | Databars Text databar

    • 40 Alpha Numeric characters

    The jurisdiction of the enforcement agency that reported.

    • State Patrol

    • County Sheriff

    • City Police

    • Village police

    • Town Police

    • Tribal

    • Other

    Databar Type: https://wi-state-patrol.atlassian.net/wiki/spaces/TG/pages/1993343061#Databars-Single-List

    The name of the enforcement agency that reported.

    Databar Type: Databars | Databars Text databar

    • 30 Alpha Numeric characters

    The TraCS name of the enforcement agency that reported.

    Databar Type: Databars | Databars Text databar

    • 30 Alpha Numeric characters

    The current street address of the law enforcement agency responding to the scene.

    Databar Type: Databars | Databars Text databar

    • 30 Alpha Numeric characters

    The current street address of the law enforcement agency responding to the scene.

    Databar Type: Databars | Databars Text databar

    • 30 Alpha Numeric characters

    The current city where the law enforcement agency responding resides.

    Databar Type: Databars | Databars Text databar

    • 16 Alpha Numeric characters

    The current state where the law enforcement agency responding resides.

    Databar Type: Databars | Databars Text databar

    • 2 Alpha Numeric characters

    The current ZIP code where the law enforcement agency responding resides.

    Databar Type: https://wi-state-patrol.atlassian.net/wiki/spaces/TG/pages/1993343061#Databars-Zip-Code

    • 9 Numeric characters

    The telephone number of the law enforcement agency reporting.

    Databar Type: Databars | Databars Phone

    • 20 Alpha Numeric characters

    Or 9 digit NCIC number assigned to the enforcement agency by the Department of Justice.

    Required field for any form that Transmits to a state/local Agency

    Databar Type: Databars | Databars Text databar

    • 9 Alpha Numeric characters

    The ID number that uniquely identifies a law enforcement agency in Wisconsin that reported.

    Databar Type: Databars | Databars Text databar

    • 4 Alpha Numeric characters

    The 3 digit TraCS ID of the enforcement agency that reported.

    Databar Type: Databars | Databars Text databar

    • 4 Alpha Numeric characters

     

     

     

     

     

     

     

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