Parking Citations

With the TraCS Parking Ticket feature agencies can issue a parking ticket and track them throughout its life cycle. Seamlessly issue parking tickets, tracking whether it’s been paid and if not, printing First Parking Notices or Final Parking Notices depending upon the circumstance reduces workloads. The capability to produce reports and submit Suspensions and refusals to DOT makes this feature a valuable addition for any agency.

Agency needs to decide how they want to take advantage of the parking ticket feature in TraCS. This is done by who collects your parking ticket fees? (Court or Agency)

Court

This means the agency will be transmitting the ticket and the court collects all fees. The NTC is filled out as normal but a couple things must be changed to reflects it’s a parking ticket. First, the Parking Ticket field must say No because the whole NTC form must be filled out and validated to make it through WIJIS (eCitation). Secondly, the Method Served field must say “In Person” and the Name of Person Citation Left With field should say “On Vehicle”.

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Agency or agency partner

If parking tickets don’t get transmitted to court, the Parking Ticket field should say Yes. This will highlight the required fields and reduce the number of required fields needed to validate the citation and enable the parking ticket features.

Once a ticket has been validated it can be issued (printed). Based off if the ticket is placed on the vehicle or mailed determines what report (document) is printed.

One of the tickets below must be printed first before any other ticket can print.

• Parking Ticket-Vehicle

  • Normally used to put on vehicle

• Parking Ticket-Vehicle 3in Page

  • Normally used to put on vehicle

• Parking Ticket-Owner

Below are other printable tickets

• First Parking Notice

  • Form must be Issued (Printed) to see this ticket

• Final Parking Notice

  • Must have printed First Parking Notice to see this ticket. The Overdue Late Fee is automatically added to the printed ticket. (will only be until Fall 2023 then a popup will ask).

• NTC Officer

  • Shows officer narrative

• Cover Letter

  • Form doesn’t have to be validated to preview Cover letter

• NTC Redacted

  • Shows officer narrative

  • Redacted this information

    • Defendant

    • Driver license

    • Parent/Guardian

    • Victim

• From Mobile (Squad) computer

  • Fill out Parking Ticket

  • Validate form

  • Print and place on vehicle. May print later and mail with cover letter.

  • Endshift form

• From Office computer

  • End shift in forms

  • Determine rather parking tickets need initial Parking Tickets printed.

• Run Advanced Searches—Unpaid Parking Tickets

  • In Forms Manager sort Status column for Open and Validated

  • Determine why any Parking Tickets have a status of Open

  • Determine if Validated tickets should be printed

    • Print Vehicle or Owner report along with cover letter

• Determine rather parking tickets need First or Final Notices printed

  • Run “Over Due Parking Report (listing)”

• Citations tab | Reports | Over Due Parking Report (Listing)

• Enter the date range for Issued Parking Tickets

• View “Unpaid Parking Ticket” report

  • Determine if tickets are past their due date by looking at the Violation Date and adding the number of days giving to pay the ticket.

• Print all reports past their due dates

• Record paid Parking Tickets

  • Using the Form Number field in the Search area enter the parking ticket number being paid.

  • Highlight the form

  • Click Citations tab | “Parking Ticket Paid” button

  • Enter the amount paid. This will change the status to Completed and the “Form Disposition/Status” to Paid.

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• Creating a Non-Traffic citation for court from Unpaid Final Notices

  • In Forms Manager

  • Right-click the Unpaid Parking Ticket and select Replicate | NTC

  • Once NTC opens fill out form as a normal Non-Traffic citation.

  • Make sure the following fields are changed to reflect correct information.

• Parking Ticket=NO

• Method Citation Served=MAILED

• Date Citation Served=Current date

Currently TraCS doesn’t have the ability to communicate with Traffic Violation and Registration Program (TVRP) to Suspend the registration of a vehicle having unpaid parking tickets or refuse registration for all vehicles registered to the same owner.

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If agencies have a way to communicate with TVRP, they can track the status of a parking ticket within TraCS by using the DOT Suspend or Refusal Registration button. This button can change the Form Disposition/Status to “Suspend”, “Refuse” or “Suspend and Refuse”.

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Once the full amount due on all unpaid tickets are accomplished use the Remove Suspension/Refusal button to enter the amount paid which will change the Form Disposition/Status to Satisfied

Form Fields

• These fields are used when filling out a parking ticket.

• Form Disposition/Status shows in the upper right-hand corner of form.

• TVRP Case Number: Populated by using the TVRP Case Number button

• Parking Ticket: Yes=Doesn’t go to court NO=Does go to court

• Paid: Changes to Yes when Parking Ticket Paid button is used.

• Parking Amount: Amount owed when late fees applied

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• Deposit/Bail: The original amount not including late fees.

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• NTC Officer

• Cover Letter

• Parking Citation-Vehicle

• Parking Citation-Vehicle 3in

• Parking Citation-Owner

• NTC Redacted

There is a button that manages the overdue fees associated with Parking Tickets. Overdue Fees can be calculated in multiple ways so that agencies can do more than Add and multiply.

• Addition

  • Can make multiple adds to the current Parking fee, defaults to what is in the distribution but can be overridden. Agencies can set the default in a distribution.

• Multiplication

  • Only multiplies the deposit/bail amount, defaults to 2 but can be changed

• Manual Entry

  • For multiple reasons, if the parking fee is completely messed up, then can make a modification. Will not allow lower than the Deposit/Bail amount.

Can be accessed from the Main Add Overdue Fee Button, but if the Parking Fee is blank then it will ask during Suspending or Refusing and Printing the Final Letter. If you do not have the following buttons, you do not have supervisor access rights.

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Addition: Using Addition to modify the Parking Overdue Fee

Once the parking Ticket has been Issued the Overdue fee button can be clicked

• Click the Add Overdue Fee button

• Choose Addition

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• Click OK

• Enter the amount you want added to the current fee. The Fee will default to what was entered into the Agency distribution. Change the amount if a different is requested.

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  Click OK

• The Following confirmation will appear

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  • Click OK to confirm

  • Cancel to keep the current amount.

Multiplication: Using Multiplication to modify the Parking Overdue Fee

• Click the Add Overdue Fee button

• Choose Multiplier

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• Click OK

• Enter the amount you want to multiply to the Deposit/Bail. The Fee will default to times 2. Change the amount if a different is requested.

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  Click OK

• The Following confirmation will appear

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  • Click OK to confirm

  • Cancel to keep the current amount.

Manual Entry: Using Manual Entry to modify the Parking Overdue Fee

• Click the Add Overdue Fee button

• Choose Manual Entry

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• Click OK

• Enter the amount you want the Parking Fee to be. The Fee will default to the current fee. Change the amount if a different is requested. You will keep getting this message if you enter an amount that is lower than the Deposit/Bail Amount.

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  Click OK

• The Following confirmation will appear

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  • Click OK to confirm

  • Cancel to keep the current amount.