DNR (Natural Resources) Citation Form
To use the DNR citation form users must have a DNR number assigned to them. Contact your local DNR agency if you don’t know your DNR number.
This form is owned by Department of Natural Resources
Email:
Phone:
Form Design
The Crash form contains following groups:
Document
Defendant
Location
Violation
Species
Plaintiff
Vehicle / Equipment
Seizure
Narrative
Parent/Guardian
Law Enforcement Agency
Attachment
How to:
Additional Information
Agency Tables associated with form
Document Group
Each DNR form contains one Document group. The fields within the group are shown in the figure below. The DNR form number located in the upper left-hand corner is auto generated. The following fields in this section show TraCS patch and pack information used to tell if the DNR form is up to date.
Citation Number – The citation number is in the upper left corner and fills in automatically.
Police Number – If there is a Case Activity Report (CAR) to reference this citation to, enter that number here.
Defendant Group
Each DNR form contains one Defendant group. The fields within the group are shown in the figure below. If a company is cited, the Defendant Type field must be Non-Individual which will disable the name fields. While in the Last Name field click the External Search button (If configured) to populate the databar then highlight the individual.
Company Name – If you selected Non-Individual in the Defendant Type field, the Company Name field will be active. Type company name.
Driver License Number – Type individual’s driver license number without spaces or dashes.
Country – Click to select the defendant’s country of residence.
SSN Number – If the individual does not have a DNR Customer ID, then enter the individual’s social security number.
DNR Customer ID – Enter the individual’s Customer ID issued by the DNR.
Back tag – Enter the individual’s 7-character backtag that is assigned to a deer or bear hunting license.
Defendant Email Address – Optional- Enter the defendant’s email address.
Location Group
Each form requiring a location contains one Location group. The fields within the group are shown in the figure below. The primary way to populate the location group is to use the TraCS Location Tool (TLT). If TLT can’t be used, type Override in the Map field. This will enable all the location group fields thus allowing manual entry of information.
The best method for completing the location group is to use the TraCS Location Tool (TLT). When in the Map field, click the Locate button in the upper right to start the TLT. When the location of the incident has been properly located with the TLT, all of the required fields of the Location Group will be completed. Though, if applicable, the Structure information fields will need to be filled in. See the document below for more information on how to use the TLT to set a location.
X Coordinate
X Coordinate generated by the TLT
Y Coordinate
Y Coordinate generated by the TLT
Municipality/Township Type
Indicates the type of municipality/township.
City – An autonomous incorporated area within one or more counties. Provides almost all services to its residents and has the highest degree of home rule and taxing jurisdiction of all municipalities. In order to incorporate as a city a community must have at least 1,000 citizens if it is in a rural area or 5,000 if it is in an urban area.
Village – An autonomous incorporated area within one or more counties. Provides various services to its residents and has a degree of home rule and taxing jurisdiction over them. In order to incorporate as a village, a community must have at least 150 citizens if it is in a rural area or 2,500 if it is in an urban area.
Town – An unincorporated jurisdiction within a county. All areas not incorporated as cities or villages are parts of towns. Towns do not have home rule, but instead have specific powers granted under state statue, for instance maintenance of roads and zone land. Towns may choose to provide additional services.
On Roadway Link ID #
Used to help RP Code the Location, brought in from the ILT
On Roadway Link Offset
Used to help RP Code the Location, brought in from the ILT
Override
Used to indicate if the ILT was used.
How to use override feature: https://wi-state-patrol.atlassian.net/wiki/spaces/TG/pages/1996521473/TraCS+Location+Tool+TLT#TLT-Override-Feature
How To Section
This group is considered “Common Information” and with common information, TraCS can reduce repetition by enabling an officer to enter certain types of data once and use it many times. Using the TraCS Location Tool, will populate the common information section. A scenario when common information can be useful is when a motorist involved in a crash is responsible for causing the crash. That location information could be common information used on both a citation form and crash form. Using common information, the location information could be entered once onto the crash form, and then automatically applied to the citation form and any other necessary forms with the click of a button
Violation Group
Each DNR form contains one Violation group. The fields within the group are shown in the figure below.
Statute Number / Wis Admin Code:
There are three ways to enter a statute number.
1. Type shortcut value in the database
2. Manually type the statute number or a portion of it.
3. Search for the statute number. Once in the “Statute” field click the Search button on the databar. This will bring up the Violation Search screen. Enter the statute or statute description in the blank box. Make sure Statute or Description is selected to the right of the blank box. When searching by Description click the Find Next button to bring up other descriptions.
Once a statute populates the “Statute Number” field click enter or tab to move to the “Offense Code “field. Select Offense Code from dropdown list then move to “Seq Number” field. While in this field a list of statute descriptions will be shown. Select the description wanted.
Party To Viol– if the violator was a party to the violation, enter Y in the Party To Viol field.
Ordinance Number – If your agency has loaded Local Ordinances, click Search to select the Ordinance from the table, or type the ordinance number.
Ord Seq Num—Once in the field select the correct ordinance description
Ordinance Description – Type the ordinance description if you did not select it in the Violation Search window. It may have pre-filled from the Ordinance Number field.
Wild Animal Assessment – This is a total field calculated from all animal unit types specified times the number of units.
Approval Type – Select the type of approval that the defendant should have purchased. For example, if a Wisconsin resident was caught fishing without a license, then the approval type could be “Fishing, Resident Annual”.
Approval Code—Disabled field used for troubleshooting
Hotline Violation – If the citation is being issued because of a complaint that came through the DNR hotline, select “Yes”. If the citation is not due to a DNR hotline complaint, select “No”.
Commercial Fish Protection – The dollar amount of the commercial fish protection surcharge pursuant to s. 29.984(1), Wis. Stats., if applicable.
Fishing Shelter Removal –The actual costs of the fishing shelter removal surcharge pursuant to s. 29.985(1), Wis. Stats., if applicable.
Fishing Net Removal Cost – The actual costs of the fishing net removal if applicable.
Great Lakes Viol – Select “Yes” if the violation involved Great Lakes fish or violation of s. 29.514 or 29.519.
Violation Date – Enter the date that the violation occurred. This field defaults to the current system date.
Day of Week – Automatically populated based on the violation date entered.
Violation Time – Enter the time that the violation occurred. This field defaults to the current system time.
Date Citation Served – Enter the date that the citation will be served. This field defaults to the current system date.
Method Citation Served – Select if the citation is served “In Person” or “Mailed” to the defendant from the drop-down list.
BAC Level—Enter amount
Probable Cause – Type in the probable cause statement as you want it to appear on the citation. This field is included on the defendant’s copy of the citation. 2000 characters.
Species Group
This group is for capturing the information for the Species. To add a species, click the Add Species Information bar.
The following fields will appear:
Species – Select the species violated from the drop-down list. By selecting a species here, the Animal Assessment field will pre-fill with the amount the animal is worth as determined by state statute.
Animal Assessment—Auto populated from table
Animal Units – Enter the number of the selected species that were violated. For example, if the species selected is “deer” and there were two deer that were taken illegally, you would enter “2” in this field. You can add up to 10 different species groups.
Plaintiff Group
Each DNR form contains one Plaintiff group. The fields within the group are shown in the figure below. If court name doesn’t display in the databar, ensure DNR County field in the Location group is populated.
Mandatory Appearance – Automatically populated based on the statute selected. You may change this field if it populates incorrectly. If you notice an error, please contact Kristin Turner at Kristin.Turner@Wisconsin.gov.
Deposit/Bail – This field is calculated based on the statute and court type selected. This field can be overwritten if your court amounts are different. When entering a juvenile citation, this field will need to be overwritten. Select F2 for the help file or see the chart below for juvenile information:
DA Routing – Click to select Yes or No as appropriate. Even if the DA is Yes, the citation will NOT transmit to DA or circuit court. Print and manual deliver a copy to the DA for processing. The citation should still be end-shifted.
Vehicle / Equipment Group
Each DNR form contains one Vehicle / Equipment group. The fields within the group are shown in the figure below.
Registration Number – Type the vehicle’s license plate number or registration number for recreational vehicles.
If the Mobile Data Import functionality is programmed for your agency, and you click on External Search, the search results appear listing the vehicles you have recently searched for. Click to highlight the entry you want to import from the Result Items in the databar.
Click on Apply.
The vehicle data will be imported into the appropriate fields in the DNR form.
Seizure Group
Each DNR form contains one or more Seizure groups. The fields within the group are shown in the figure below.
Seizure Tag-- Enter the preprinted number on the DNR seizure tag.
Serial Number – Enter the serial number of the first item seized.
Violations Committed by Juveniles –
Applicable Court & Presumptive Penalties
Type of Violation | Age | Court | Presumptive Penalty |
Any Violation | Under 12 | Juvenile | Referral to Juvenile Court Intake Worker as Necessary |
ATV, Boating, Snowmobile & Traffic Violations. | 12 and 13 | Juvenile | Deposit Schedule Forfeiture Only 1 |
14 and 15 | Juvenile | Deposit Schedule Forfeiture & $25 Court Cost Only 2 | |
16 and 17 | Adult | Deposit Schedule Total Deposit Amount 3 | |
Fish & Game, and All Other Civil Law & Ordinance Violations | 12 and 13 | Juvenile | Deposit Schedule Forfeiture Only 1 |
14,15 & 16 | Juvenile | Deposit Schedule Forfeiture & $25 Court Cost Only 2 | |
17 | Adult | Deposit Schedule Total Deposit Amount 3 | |
1 – No Court Costs, Fees or Surcharges Included 2 – No Surcharges or Fees Included 3 – All Costs, Fees & Surcharges Included | |||
Narrative Group
Each DNR form contains one Narrative group. The fields within the group are shown in the figure below. The narrative has 2000-character max.
The narrative field should be used to describe the sequence of events. It should give a clear picture of what took place and be used to record additional information such as:
Species Harvested/Damaged |
Multiple Citations |
Additional Witnesses |
Defendant’s Physical Behaviors |
Hazardous Materials Spilled |
Environmental or Weather Conditions |
Vehicle Characteristics |
Spontaneous Utterances |
Parent/Guardian Group
Forms that have the Parent/Guardian group can have zero or more groups, usually the first group is added with a minor individual on the form. The fields within the group are shown in the figure below.
19MAR2024: Per Julian, there is a bug that doesn’t allow ‘spaces’ to be in the City field. This will cause issues performing searches based on cities with spaces in the name (ie. Fond du Lac)
Agency Group
Each TraCS form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below. The Agency Space field is 200 characters. The fields within the group are shown in the figure below.
NOTE: The Officer mobile phone and officer fax fields were added in Fall 2023
In Fall 2023 an attempt was made to fix the issue where other another person information is entered into this section.
In March 2024 the fix was finalized to fix DOT officer ID’s in lower case.
Agency Space
Space for law enforcement officer to collect any info they want. This field is available for your agency’s use. They will instruct you how to use it.
Officer Rank
The Rank of the officer completing the report.
Officer Last Name
The last name of the officer completing the report.
Officer First Name
The first name of the officer completing the report.
Officer Middle Name
The middle name of the officer completing the report.
Suffix
The preferred suffix of the officer completing the report.
DOT Officer ID
The reporting officer ID number. This number is sent to the DOT and Courts and is used to uniquely identify the officer.
DNR Officer ID
The reporting officer DNR ID number. Unless the officer works for the DNR, this 9 digit number is the same for the agency the officer works for.
Officer Badge Number
The Badge Number of the officer completing the report. This number can change in the agency.
Officer EMail
The email of the officer completing the report.
Officer Phone Number
The cell phone number of the officer completing the report (Added Fall 2023)
Used for Fatal notification and Ambulance Inspection Reports
Officer Fax Number
The fax number of the officer completing the report (Added Fall 2023)
Used for Ambulance Inspection Reports
Local Agency Number
Identifying number for the law enforcement agency that reported.
Law Enforcement Agency Jurisdiction
The jurisdiction of the enforcement agency that reported.
Law Enforcement Agency Type
The jurisdiction of the enforcement agency that reported.
State Patrol
County Sheriff
City Police
Village police
Town Police
Tribal
Other
Law Enforcement Agency Name
The name of the enforcement agency that reported.
TAS Agency Name
The TraCS name of the enforcement agency that reported.
Law Enforcement Agency Street Address
The current street address of the law enforcement agency responding to the scene.
Law Enforcement Agency Street Address2
The current street address of the law enforcement agency responding to the scene.
Law Enforcement Agency City
The current city where the law enforcement agency responding resides.
LEA State
The current state where the law enforcement agency responding resides.
Law Enforcement Agency ZIP Code
The current ZIP code where the law enforcement agency responding resides.
Law Enforcement Agency Phone Number
The telephone number of the law enforcement agency reporting.
ORI Number
9 digit NCIC number assigned to the enforcement agency by the Department of Justice.
BFUNC Agency
The ID number that uniquely identifies a law enforcement agency in Wisconsin that reported.
TraCS Agency Number
The 3 digit TraCS ID of the enforcement agency that reported.
Attachment Group
Each form contains one or more Attachment Groups. The fields within the group are shown in the figure below. Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.
Attached File -In the Databar choose
File - to choose the file to attach.
File Upload - To attach a file link and upload the attachment to a central server. The file is encrypted and will be unavailable to view except through TraCS.
Bar Code Imager - To import an image from the bar code scanner. (needs IT to set up.)
Scanner - To import from a scanner attached to the computer.
File Link - To attach a file link. The file will be saved in a common TraCS attachment directory.
File Name - Enter the file name, this field is automatically generated if blank from eh attached file name.
Agency Space - Enter any miscellaneous comments to include.
Documents
How to Add or Delete a Group
Attachments 101
Attachments in the Hosted Environment
Law enforcement agencies will not be able to use embedded attachments (storing attachments in the database) in the Badger TraCS Hosted Environment but will be able to use file upload (files saved outside of the database on a file server). The file upload attachments are limited to 2MB in size with the form and will reside on the Badger TraCS Hosted Environment Server as encrypted files. If Law enforcement doesn’t want to use the file upload option, they can store all their attachments on their own server, PC or workstation, using File Link.
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