Task 3.25: Schedule Data Transmissions
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Purpose: Schedules state data transmissions to run automatically on a computer at periodic intervals so that office administrative personnel do not have to manually transmit citations.
Special Note: With the new baseline moving everything to Web Services, we have removed the instructions on automating End Shifting and Start shifting forms.
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Task 1.4.1 SMTP —set up an email database connection.
Complete Task 3.21: Configure Notification Service batch transmission doesn’t work without the email and notification services.
Complete Task 3.24: Enable Batch Transmission Doesn’t work until the services are installed.
Using UNC Naming in the settings.ini file.
Double click the shortcut for the TraCS Configuration Manager, located on your desktop.
Add a user to the system for the sole purpose of Batch processing.
(ie: BatchUser, Batch, etc.)
Users tab | User Editor button
Assign this user the following access levels; All Forms, BasicUser, Reporter, Statuses, Supervisor, and SystemAdmin
Grant this user access to all forms (add them to the ALL group) for you agencyCreate the BatchUser Account Task 1.7.2: Configure BatchUser Account
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Create an e-mail notification for imports and exports. |
Click Transmission tab.
Click the Import/Export button.
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| Info |
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The email subject/body can always be edited once everything is up and running. |
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Schedule Export for Auto-transmitting forms |
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Note: Skip step if you do not want to schedule transmissions to the courts, DA, state, or your local records management system.
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Click the Scheduling button.
Select the batch user name and enter password you setup in the TraCS database.
Select Export Types.
Click the Add button.
Click the Action radio button.
In Action Name, select TransExport from the drop-down list.
Click the OK button.
Click the Apply then
Click the OK button.
Expand the Export Types item and select TransExport.
Select your Search Criteria from the drop-down list.
Click the Add button.
Enter a name for the interval that describes how you want the import to run. (For example, Daily)
Click the OK button.
Select the newly created interval.
Choose an interval type from the drop-down list.
To start let’s choose ‘Hour’
Complete the remainder of the panel per your agency’s preference.
Note: Scheduling of tasks should be timed out. You do not want tasks overlapping each other during the day.
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Make sure your Import/Export services are running.
If you see the GREEN STOP SERVICE button (screenshot below), this service is running properly.
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If the RED START SERVICE button (screenshot below) is displayed, please go back to the services section and start the Windows service from there.
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| Note |
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It’s always best to Stop then Start the windows services from the services.msc location. |
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Set up Communications |
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Click the Communication button.
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Press the Import button
Select the Global template
Change to selection to ‘No, Let Me Choose’
Expand ‘Actions’
Select the ‘TransComm’
Press OK
Expand Communications Instructions
Expand the TracsComm
You may choose to delete the forms you don’t transmit or leave them all there.
the Transmission files are all labeled like:
elciToWIJIS
pursuitToDSP
crashToTOPSLab
Those are the files to delete. DO NOT DELETE FILES THAT MENTION ‘RMS’
We recommend leaving all forms because it will not affect performance.
Click the Apply then
Click the OK button.
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Make sure your Communication services are running.
If you see the GREEN STOP SERVICE button (screenshot below), this service is running properly.
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If the RED START SERVICE button (screenshot below) is displayed, please go back to the services section and start the Windows service from there.
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