Inspection (Warning)
The CMV Inspection Form can be used to document warnings and citations for multi –unit configurations, such as truck and trailer operated by a business or by an individual. Officers using this inspection form should only be completing the brake section if trained by the WI State Patrol on Federal vehicle equipment standards when the vehicle to be inspected is exempt from Federal regulations and does not qualify for the use of the Federal inspection form, ASPEN. For officers not trained by the State Patrol the inspection form can be used for all basic vehicle equipment and size and weight inspections. Officers should qualify each inspection as operating Intrastate (In commerce, private business or for hire vehicle where configuration is over 10,000lbs and where the origin and destination are all in the State of Wisconsin ), Interstate ( In commerce, private business or for hire, where the vehicle configuration is over 10,000lbs and where the origin or destination is outside the state of Wisconsin ) , Private Individual Not In Commerce or In Commerce Vehicle(s) configuration under 10,000lbs
Transmittable: This form is transmittable and is housed at DSP.
Form Design
The inspection form has the following groups
Document
Inspection Description
School District
Ambulance Service
Location
Carrier
Driver
Vehicle
EIP
Decal and Cargo
Load
Brake Inspection
Inspection Defects
Inspection Result
Reinspection
Summary
Agency
Attachment
Document Group
Each Inspection form contains one Document group. The fields within the group are shown in the figure below.
Police Number—added when opening the form from the case information. Unlike most other police number fields in other forms this is required in the Inspection form.
Inspection Description Group
Each Inspection form contains one Inspection Description group. The fields within the group are shown in the figure below. This group should be filled out first as it sets of the form deleting and adding groups as well as disabling fields not needed.
Date—Enter the date the inspection was started
Time—Enter the time the inspection was started
Inspection Time Zone— Defaulted to central time zone
Inspection Report Type— Inspection report type based on the vehicle to be inspected
Ambulance Inspection – Only State Patrol
CMV Inspection (Non-MCSAP)
Human Service Vehicle Inspection– Only State Patrol
Motor Bus Inspection– Only State Patrol
School Bus Inspection– Only State Patrol
School Bus Presale Inspection–Only State Patrol
MSCAP Inspection—Only Licensed CMV Inspectors
Level—MCSAP only, choose the appropriate level.
1—Full inspection
2—Walk-Around Driver/Vehicle
3—Driver Only
4—Special Inspection
5—Terminal Inspection
6—Radioactive Material Inspection
Special Checks— choose the appropriate selection that applies for the CMV non-MCAP report.
Size and Weight Enforcement
Alcohol Substance Check
Traffic Enforcement
Local Enforcement
Post-Crash
PBBT Inspection
PASA Inspection
eScreen Inspection
Drivers—put in the number of Drivers; this is used for the CMV non-MCSAP and MCSAP reports only and can be 1 or 2 drivers only. After entering this field, the appropriate number of driver groups will be added.
Total Units—put in the number of units up to 7
Axles—Put in the total number of Axles for all units up to 20
Special Studies-put in the total number of special studies, the appropriate number of groups will open
Drug Search—If a drug search was completed enter yes and the drug arrest number will display.
Ambulance Inspection Type— Select the appropriate ambulance Inspection type. This field will open additional groups for the Post Crash and Spot Check reports. Additional validation rules will be in effect.
Biennial
Level Upgrade
Post-Crash
Re-Inspection
Spot Check
Ambulance Unit Type— Select the appropriate unit type
In-Service Unit
Reserve Unit
Ambulance Condition—Select the appropriate condition
Sanitary
Unsanitary
Ambulance Service Level—Select the appropriate Ambulance Service Level
EMT B
EMT BIV
EMT I
EMT P
Other
Specialized
Bus Inspection Type—Select the appropriate bus inspection report type. This field will open additional groups for the Post Crash and Spot Check reports. Additional validation rules will be in effect.
Annual
Post-Crash
Spot Check
Bus Presale Inspection Type—Select the appropriate School bus pre-sale investigation type. This field will open additional groups for the Post Crash and Spot Check reports. Additional validation rules will be in effect.
New
Rebody
Used
School District Group
The Inspection form contains 1 to 5 School District groups if the School Bus inspection report is chosen. The fields within the group are shown in the figure below. School District field is searchable.
Type—This field is always defaulted to Non-Individual as a School District is never an individual. This field is disabled but required for the master index searching to work.
School District Name—The name of the School District the bus is used for. This field can be searched using the
Master Index
School District Search
Street address— Enter the physical address of the school district.
Street address 2— Enter the additional physical address information if appropriate.
City— Enter the city of the school district.
State— Enter the 2-letter state abbreviation where the school district is located.
Zip Code— Enter the zip code of the school district.
County— Enter the DMV county of the school district.
Contact Last Name— Enter the last name of the primary contact for the school district.
Contact First Name— Enter the first name of the primary contact for the school district.
Contact Middle Name— Enter the middle name of the primary contact for the school district
Phone Number— Enter the phone number of the school district
Email— Enter the primary email address for contacting the school district.
Fax Number— Enter the fax number for the school district.
Ambulance Service Group
The Ambulance Service group in only used for the Ambulance inspection and there can only be one. The fields within the group are shown in the figure below. Service Name field is searchable.
Type—This field is always defaulted to Non-Individual as an Ambulance Service is never an individual. This field is disabled but required for the master index searching to work.
Service Name—The name of the Ambulance Service the vehicle is used for. This field can be searched using the
Master Index
Ambulance Search
Provider #— Enter the provider number of the ambulance service.
Street address— Enter the physical address of the ambulance service.
Street address 2— Enter the additional physical address information if appropriate.
City— Enter the city of the ambulance service.
State— Enter the 2-letter state abbreviation where the ambulance service is located.
Zip Code— Enter the zip code of the school district.
County— Enter the DMV County of the ambulance service.
Contact Last Name— Enter the last name of the primary contact for the ambulance service.
Contact First Name— Enter the first name of the primary contact for the ambulance service.
Contact Middle Name— Enter the middle name of the primary contact for the ambulance service
Phone Number— Enter the phone number of the ambulance service
Email— Enter the primary email address for contacting the ambulance service.
Fax Number— Enter the fax number for the ambulance service.
Location Group
Each form requiring a location contains one Location group. The fields within the group are shown in the figure below. The primary way to populate the location group is to use the TraCS Location Tool (TLT). If TLT can’t be used, type Override in the Map field. This will enable all the location group fields thus allowing manual entry of information.
The best method for completing the location group is to use the TraCS Location Tool (TLT). When in the Map field, click the Locate button in the upper right to start the TLT. When the location of the incident has been properly located with the TLT, all of the required fields of the Location Group will be completed. Though, if applicable, the Structure information fields will need to be filled in. See the document below for more information on how to use the TLT to set a location.
X Coordinate
X Coordinate generated by the TLT
Y Coordinate
Y Coordinate generated by the TLT
Municipality/Township Type
Indicates the type of municipality/township.
City – An autonomous incorporated area within one or more counties. Provides almost all services to its residents and has the highest degree of home rule and taxing jurisdiction of all municipalities. In order to incorporate as a city a community must have at least 1,000 citizens if it is in a rural area or 5,000 if it is in an urban area.
Village – An autonomous incorporated area within one or more counties. Provides various services to its residents and has a degree of home rule and taxing jurisdiction over them. In order to incorporate as a village, a community must have at least 150 citizens if it is in a rural area or 2,500 if it is in an urban area.
Town – An unincorporated jurisdiction within a county. All areas not incorporated as cities or villages are parts of towns. Towns do not have home rule, but instead have specific powers granted under state statue, for instance maintenance of roads and zone land. Towns may choose to provide additional services.
On Roadway Link ID #
Used to help RP Code the Location, brought in from the ILT
On Roadway Link Offset
Used to help RP Code the Location, brought in from the ILT
Override
Used to indicate if the ILT was used.
How to use override feature: https://wi-state-patrol.atlassian.net/wiki/spaces/TG/pages/1996521473/TraCS+Location+Tool+TLT#TLT-Override-Feature
How To Section
This group is considered “Common Information” and with common information, TraCS can reduce repetition by enabling an officer to enter certain types of data once and use it many times. Using the TraCS Location Tool, will populate the common information section. A scenario when common information can be useful is when a motorist involved in a crash is responsible for causing the crash. That location information could be common information used on both a citation form and crash form. Using common information, the location information could be entered once onto the crash form, and then automatically applied to the citation form and any other necessary forms with the click of a button
Carrier Group
Each Inspection form contains one Carrier group. The fields within the group are shown in the figure below. US DOT # field is searchable.
Driver Group
Each Inspection form contains one or two driver groups. The fields within the group are shown in the figure below. Last Name field is searchable.
Vehicle Group
Each Inspection form contains one Vehicle / Equipment group. On the CMV report the number of Vehicle Groups can increase up to 7. The fields within the group are shown in the figure below. Registration Number field is searchable.
EIP Group
This group opens for every vehicle group where Vehicle Type is Intermodal Chassis when MCSAP Inspection type is chosen.
Decal and Cargo Group
This group opens for every vehicle group when MCSAP Inspection type is chosen.
Load Group
Each CMV/MCSAP Inspection form contains one load group. This group is not used for the Ambulance/bus inspection reports. The fields within the group are shown in the figure below.
Up to 3 HazMat groups may open depending upon how many Total HazMat Types are entered.
Brake Inspection Group
Each Inspection form contains up to 10 Violation groups. The fields within the group are shown in the figure below. The “Additional Violation Description “field is optional and used to add additional statute or ordinance description information. This information will display on all reports.
Violation Group
One of the violation groups will appear based upon what report type is being created.
Violation Group(MCSAP)
Each Inspection form contains up to 999 Violation groups. The fields within the group are shown in the figure below. The “Additional Violation Description “field is optional and used to add additional statute or ordinance description information. This information will display on all reports.
Violation Group(Non-MCSAP)
Each Inspection form contains up to 999 Violation groups. The fields within the group are shown in the figure below. The “Additional Violation Description “field is optional and used to add additional statute or ordinance description information. This information will display on all reports.
Violation Group(Mandated)
Each Inspection form contains up to 999 Violation groups. The fields within the group are shown in the figure below. The “Additional Violation Description “field is optional and used to add additional statute or ordinance description information. This information will display on all reports.
Violation Group(Pre Sale)
Each Inspection form contains up to 999 Violation groups. The fields within the group are shown in the figure below. The “Additional Violation Description “field is optional and used to add additional statute or ordinance description information. This information will display on all reports. This is the only report that displays all the violations upon opening.
Inspection Result Group
Each Inspection form contains one Inspection Result groups. This information will display on all reports. Depending upon the type of report certain fields will populate.
The three radio buttons are used to determine which report to display for printing a CMV Inspection report.
In-Person—Violator must correct situation and have an officer sign off
Mail-In—Violator must correct situation and mail back to agency
No Return—Violator receives Warning report without any follow up needed
For MCSAP Inspections the result field will gray out and automatically populate based on form criteria.
Re-Inspection Group
The re-inspection group is only opened if an officer reinspection is required.
Summary Group
Each Inspection form contains one Summary group. The fields within the group are shown in the figure below. Both “Narrative” field has 2000 max for characters.
Agency Group
Each TraCS form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below. The Agency Space field is 200 characters. The fields within the group are shown in the figure below.
NOTE: The Officer mobile phone and officer fax fields were added in Fall 2023
In Fall 2023 an attempt was made to fix the issue where other another person information is entered into this section.
In March 2024 the fix was finalized to fix DOT officer ID’s in lower case.
Agency Space
Space for law enforcement officer to collect any info they want. This field is available for your agency’s use. They will instruct you how to use it.
Officer Rank
The Rank of the officer completing the report.
Officer Last Name
The last name of the officer completing the report.
Officer First Name
The first name of the officer completing the report.
Officer Middle Name
The middle name of the officer completing the report.
Suffix
The preferred suffix of the officer completing the report.
DOT Officer ID
The reporting officer ID number. This number is sent to the DOT and Courts and is used to uniquely identify the officer.
DNR Officer ID
The reporting officer DNR ID number. Unless the officer works for the DNR, this 9 digit number is the same for the agency the officer works for.
Officer Badge Number
The Badge Number of the officer completing the report. This number can change in the agency.
Officer EMail
The email of the officer completing the report.
Officer Phone Number
The cell phone number of the officer completing the report (Added Fall 2023)
Used for Fatal notification and Ambulance Inspection Reports
Officer Fax Number
The fax number of the officer completing the report (Added Fall 2023)
Used for Ambulance Inspection Reports
Local Agency Number
Identifying number for the law enforcement agency that reported.
Law Enforcement Agency Jurisdiction
The jurisdiction of the enforcement agency that reported.
Law Enforcement Agency Type
The jurisdiction of the enforcement agency that reported.
State Patrol
County Sheriff
City Police
Village police
Town Police
Tribal
Other
Law Enforcement Agency Name
The name of the enforcement agency that reported.
TAS Agency Name
The TraCS name of the enforcement agency that reported.
Law Enforcement Agency Street Address
The current street address of the law enforcement agency responding to the scene.
Law Enforcement Agency Street Address2
The current street address of the law enforcement agency responding to the scene.
Law Enforcement Agency City
The current city where the law enforcement agency responding resides.
LEA State
The current state where the law enforcement agency responding resides.
Law Enforcement Agency ZIP Code
The current ZIP code where the law enforcement agency responding resides.
Law Enforcement Agency Phone Number
The telephone number of the law enforcement agency reporting.
ORI Number
9 digit NCIC number assigned to the enforcement agency by the Department of Justice.
BFUNC Agency
The ID number that uniquely identifies a law enforcement agency in Wisconsin that reported.
TraCS Agency Number
The 3 digit TraCS ID of the enforcement agency that reported.
Attachment Group
Each form contains one or more Attachment Groups. The fields within the group are shown in the figure below. Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.
Attached File -In the Databar choose
File - to choose the file to attach.
File Upload - To attach a file link and upload the attachment to a central server. The file is encrypted and will be unavailable to view except through TraCS.
Bar Code Imager - To import an image from the bar code scanner. (needs IT to set up.)
Scanner - To import from a scanner attached to the computer.
File Link - To attach a file link. The file will be saved in a common TraCS attachment directory.
File Name - Enter the file name, this field is automatically generated if blank from eh attached file name.
Agency Space - Enter any miscellaneous comments to include.
Documents
How to Add or Delete a Group
Attachments 101
Attachments in the Hosted Environment
Law enforcement agencies will not be able to use embedded attachments (storing attachments in the database) in the Badger TraCS Hosted Environment but will be able to use file upload (files saved outside of the database on a file server). The file upload attachments are limited to 2MB in size with the form and will reside on the Badger TraCS Hosted Environment Server as encrypted files. If Law enforcement doesn’t want to use the file upload option, they can store all their attachments on their own server, PC or workstation, using File Link.
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