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Contact Summary Form

This form doesn’t get transmitted outside your agency, and is used to collect information on a case or stop.

  • Can be used for many things

  • Summary doesn’t contain actual names

  • Can import data from a case into this form

  • Tracks basic demographic information but not names or specific information.

NOTE:

  • The Contact Summary form does not replicate to any form as it is a Case level form and other forms are needed first.

NOTE: Changes updated for the Fall 2023 WIPack

Form Design

The Contact Summary Form contains the following groups:

  • Document

  • Summary

  • Location

  • Unit

  • Individual

  • Law Enforcement Agency

How to:

Other Resources

Agency Tables associated with form

Document Group

Each Contact Summary form contains one Document group. The fields within the group are shown in the figure below.

Summary Group

Each Contact Summary form contains one Summary group. The fields within the group are shown in the figure below.

Location Group

Each form requiring a location contains one Location group. The fields within the group are shown in the figure below. The primary way to populate the location group is to use the TraCS Location Tool (TLT). If TLT can’t be used, type Override in the Map field. This will enable all the location group fields thus allowing manual entry of information.

The best method for completing the location group is to use the TraCS Location Tool (TLT). When in the Map field, click the Locate button in the upper right to start the TLT. When the location of the incident has been properly located with the TLT, all of the required fields of the Location Group will be completed. Though, if applicable, the Structure information fields will need to be filled in. See the document below for more information on how to use the TLT to set a location.

image-20240311-161104.png

X Coordinate

  • X Coordinate generated by the TLT

Y Coordinate

  • Y Coordinate generated by the TLT

Municipality/Township Type

Indicates the type of municipality/township.

  • City – An autonomous incorporated area within one or more counties. Provides almost all services to its residents and has the highest degree of home rule and taxing jurisdiction of all municipalities. In order to incorporate as a city a community must have at least 1,000 citizens if it is in a rural area or 5,000 if it is in an urban area.

  • Village – An autonomous incorporated area within one or more counties. Provides various services to its residents and has a degree of home rule and taxing jurisdiction over them. In order to incorporate as a village, a community must have at least 150 citizens if it is in a rural area or 2,500 if it is in an urban area.

  • Town – An unincorporated jurisdiction within a county. All areas not incorporated as cities or villages are parts of towns. Towns do not have home rule, but instead have specific powers granted under state statue, for instance maintenance of roads and zone land. Towns may choose to provide additional services.

On Roadway Link ID #

  • Used to help RP Code the Location, brought in from the ILT

On Roadway Link Offset

  • Used to help RP Code the Location, brought in from the ILT

Override

How To Section

This group is considered “Common Information” and with common information, TraCS can reduce repetition by enabling an officer to enter certain types of data once and use it many times. Using the TraCS Location Tool, will populate the common information section. A scenario when common information can be useful is when a motorist involved in a crash is responsible for causing the crash. That location information could be common information used on both a citation form and crash form. Using common information, the location information could be entered once onto the crash form, and then automatically applied to the citation form and any other necessary forms with the click of a button

Unit Group

Each Contact Summary form can contain multiple Unit groups. The fields within the group are shown in the figure below.


Individual Sub-Group

Each Contact Summary form can contain multiple Individual groups. The fields within the group are shown in the figure below.

Agency Group

Each TraCS form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below. The Agency Space field is 200 characters. The fields within the group are shown in the figure below.

NOTE: The Officer mobile phone and officer fax fields were added in Fall 2023

  • In Fall 2023 an attempt was made to fix the issue where other another person information is entered into this section.

  • In March 2024 the fix was finalized to fix DOT officer ID’s in lower case.

image-20240307-193046.png

  • Agency Space

    • Space for law enforcement officer to collect any info they want. This field is available for your agency’s use. They will instruct you how to use it.

  • Officer Rank

    • The Rank of the officer completing the report.

  • Officer Last Name

    • The last name of the officer completing the report.

  • Officer First Name

    • The first name of the officer completing the report.

  • Officer Middle Name

    • The middle name of the officer completing the report.

  • Suffix

    • The preferred suffix of the officer completing the report.

  • DOT Officer ID

    • The reporting officer ID number. This number is sent to the DOT and Courts and is used to uniquely identify the officer.

  • DNR Officer ID

    • The reporting officer DNR ID number. Unless the officer works for the DNR, this 9 digit number is the same for the agency the officer works for.

  • Officer Badge Number

    • The Badge Number of the officer completing the report. This number can change in the agency.

  • Officer EMail

    • The email of the officer completing the report.

  • Officer Phone Number

    • The cell phone number of the officer completing the report (Added Fall 2023)

    • Used for Fatal notification and Ambulance Inspection Reports

  • Officer Fax Number

    • The fax number of the officer completing the report (Added Fall 2023)

    • Used for Ambulance Inspection Reports

  • Local Agency Number

    • Identifying number for the law enforcement agency that reported.

  • Law Enforcement Agency Jurisdiction

    • The jurisdiction of the enforcement agency that reported.

  • Law Enforcement Agency Type

    • The jurisdiction of the enforcement agency that reported.

    • State Patrol

    • County Sheriff

    • City Police

    • Village police

    • Town Police

    • Tribal

    • Other

  • Law Enforcement Agency Name

    • The name of the enforcement agency that reported.

  • TAS Agency Name

    • The TraCS name of the enforcement agency that reported.

  • Law Enforcement Agency Street Address

    • The current street address of the law enforcement agency responding to the scene.

  • Law Enforcement Agency Street Address2

    • The current street address of the law enforcement agency responding to the scene.

  • Law Enforcement Agency City

    • The current city where the law enforcement agency responding resides.

  • LEA State

    • The current state where the law enforcement agency responding resides.

  • Law Enforcement Agency ZIP Code

    • The current ZIP code where the law enforcement agency responding resides.

  • Law Enforcement Agency Phone Number

    • The telephone number of the law enforcement agency reporting.

  • ORI Number

    • 9 digit NCIC number assigned to the enforcement agency by the Department of Justice.

  • BFUNC Agency

    • The ID number that uniquely identifies a law enforcement agency in Wisconsin that reported.

  • TraCS Agency Number

    • The 3 digit TraCS ID of the enforcement agency that reported.

  • No labels

email badgertracs@dot.wi.gov or call 608-267-2096