Task 3.24: Enable Batch Transmission

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Purpose:  Creates Windows services for “end-shift” data transmission to the TraCS database and transmission of form data to courts, DA, and the state to RMS folders. Ability to schedule and run automatically at periodic intervals without user intervention. 

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• Task 1.4.1 SMTP —set up an email database connection.

• Complete Task 3.21: Configure Notification Service batch transmission doesn’t work without the email and notification services.

Note: These services need only can be added to one office machine in the agency.  For best practice set up a “Batch” machine that runs all 4 or 5 . This is not recommended though.

Recommended Setup: Separate your Batch Server from your Application Server to prevent login errors, slow upload/download times, and Batch Services processing issues.

• Run all 4 batch services and is only used for these services.

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• This can be a virtual machine. 

• This task must be performed prior to task 3.25

Requirements: Batch Computer.

• In Windows Explorer, navigate to the TraCS program folder, either C:\program files\tracs (32-bit Windows) or C:\program files (x86)\tracs (64-bit Windows).

• Run Batch Import Export Add Service.bat.  (Use Run as Administrator.)

• Run Batch TransComm Add Service.bat. (Use Run as Administrator.)

• Note: if installing on a machine with a server operating system these Note: These services must be installed using the Command Prompt

  • Run You must start Command Prompt as administrator

    • Windows search bar type “cmd”

      Type (Or press the copy button)

      • Code Blockcd

        Right click on “Command Prompt”

      • Choose “Run as administrator”

  • Type or copy and paste the following commands

    • cd C:\Program

      Files

      (x86)\TraCS

    • Code Block“.\Batch Import Export Add

      "Batch TransComm Add Service.bat"

      • Wait to complete

        code

    • "

      .\Batch TransComm Add

      Batch Import Export Add Service.bat"

      • Wait to complete

• In the Windows control panel, select Administrative Tools and then double click Services.

  • You can also type Services in the search window, and choose the app.

• Right click on the TraCS Batch Import Export and choose properties.

  • Select the Log On tab.

    • Click the  This Account radio button

      • Special Note: using the local system account does

        • Using the Local System account will not work.

    • Enter the user name, including the domain name, of a user with authority to access the network TraCS location (if running TraCS in network mode) and the master computer.  The service will run with this user’s Windows access rights.

    • Enter the user’s password in the password and confirm password fields.

    • Click OK.

    • Screenshot below

  • Select the General Tab.

    • Choose Automatic in the Startup Type field.

    • NOTE: DO NOT START THE SERVIC HERE. The service will start automatically once you schedule an Import/Export in TraCS.

    • Screenshot below

• Right click on the TraCS Batch TransComm and choose properties.

  • Select the Log On tab.

    • Click the This Account radio button

      Special Note: using the local system account does not work

    • Enter the user name, including the domain name, of a user with authority to access the network TraCS location (if running TraCS in network mode) and the master computer.  The service will run with this user’s Windows access rights.

    • Enter the user’s password.

    • Click OK.

    • Screenshot below

  • Select the General Tab.

    • Choose Automatic in the Startup Type field.

    • NOTE: DO NOT START THE SERVIC HERE. The service will start automatically once you schedule a Communication, in TraCS.

    • Screenshot below

    • Close the Services dialog.

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