Task 3.25: Schedule Data Transmissions – Endshifting

Purpose: Schedules state data transmissions to run automatically on a computer at periodic intervals so that office administrative personnel do not have to manually end-shift and/or transmit manually.

Requirements

Task 1.4.1 SMTP —set up an email database connection.
Complete Task 3.21: Configure Notification Service batch transmission doesn’t work without the email and notification services.
Complete Task 3.24: Enable Batch Transmission Doesn’t work until the services are installed.
Using UNC Naming in the settings.ini file.

This task is optional. You may choose to automate end-shift and/or transmission.

Double click the shortcut for the TraCS Configuration Manager, located on your desktop.
Sign in with system administration account.
Click Transmission tab.
Click the Import/Export button.

Create an e-mail notification for imports and exports.
- Note: Skip if you do not want to schedule end-shifts at the office computer and prefer to do them manually or if your agency does not use end-shifting because your agency’s in-vehicle computers run in office mode.
- Click the Edit Notifications button.
- Click the Add button.
- Enter Import-Export in the name field and click the ok button.
- In the Server Settings field select e-mail.
- Enter the e-mail addresses of the individuals in your agency that should receive notifications about end-shift issues.
- Enter TraCS Import-Export Notice in the subject field.
- Enter any additional message text in the body field.
- Click the OK button.

Schedule end-shift import.

Schedule end-shift import.

Note: do not schedule an end-shift import of data into the TraCS database if your agency uses USB flash drives to transfer data. Flash drives require that end-shifting be done manually so that flash drives can be swapped in and out as needed.

Click the Scheduling button.

Enter the user name and password of the individual who normally does the end-shifting into the TraCS database.
Select Import Types.
Click the Add button.

Click the Action radio button.
In Action Name, select ImportFromFromFieldUnit from the drop-down list.
Click the OK button.
Expand the Import Types item and select ImportFromFieldUnit.
Click the Add button.

Enter a name for the interval that describes how you want the import to run. (For example, Daily)
Click the ok button.
Select the newly created interval.
Choose an interval type from the drop-down list.
Complete the remainder of the panel per your agency’s preference.

Click the OK button.

Schedule Export for Auto-transmitting forms

Schedule Export for Auto-transmitting forms

Note: Skip step if you do not want to schedule transmissions to the courts, DA, state, or your local records management system.

Set the selection criteria to be used for auto-transmitting forms.

Click the Search Criteria button.
Click the Add button.
Enter a name for the search criteria in the Name field. (For example, Accepted Forms.)
Create the search criteria. See Badger TraCS Office Administrator Guide for more information on working with the search dialog.

Click the OK button.

Schedule state data export (TransExport.)

Note: the TransExport action prepares data for transmission to the state and courts/DA.

Click the Scheduling button.
Enter the user name and password of the individual who normally does the end-shifting into the TraCS database.
Select Export Types.
Click the Add button.
Click the Action radio button.
In Action Name, select TransExport from the drop-down list.
Click the OK button.
Expand the Export Types item and select TransExport.
Select your Search Criteria from the drop-down list.
Click the Add button.
Enter a name for the interval that describes how you want the import to run. (For example, daily)
Click the ok button.
Select the newly created interval.
Choose an interval type from the drop-down list.
Complete the remainder of the panel per your agency’s preference.

Note: an end date/time is required even if you plan on running the job indefinitely. You can use an end date of 01/01/2099 if you wish.

Click the OK button.

Schedule Records Management System (RMS) data export (ExportRMS.)

Note: the ExportRMS action prepares data for transmission to your agency’s RMS.

Click the Scheduling button.
Enter the user name and password of the individual who normally does the end-shifting into the TraCS database.
Select Export Types.
Click the Add button.
Click the Action radio button.
In Action Name, select ExportRMS from the drop-down list.
Click the OK button.
Expand the Export Types item and select ExportRMS.
Select your Search Criteria from the drop-down list.
Click the Add button.
Enter a name for the interval that describes how you want the import to run. (For example, daily)
Click the ok button.
Select the newly created interval.
Choose an interval type from the drop-down list.
Complete the remainder of the panel per your agency’s preference.

Note: an end date/time is required even if you plan on running the job indefinitely. You can use an end date of 01/01/2099 if you wish.

Click the OK button.

Stop (if not already stopped) and restart the import/export service.

Click the Stop Service button if needed.

Click the Start Service button.

Click the OK button to close the Import/Export Editor.

Set up Communications

Set up Communications

Click the Communication button.

Create an e-mail notification for transmission.

Click the Edit Notifications button.
Click the Add button.
Enter Transmission in the name field and click the ok button.
In the Server Settings field select e-mail.
Enter the e-mail addresses of the individuals in your agency that should receive notifications about end-shift issues.
Enter TraCS Transmission Notice in the subject field.
Enter any additional message text in the body field.
Click the OK button.

Note: skip step if you do not want to schedule end-shifts at the office computer and prefer to do them manually or if your agency does not use end-shifting because your agency’s in-vehicle computers run in office mode.

Schedule end-shift transmission.

Note: do not schedule an end-shift transmission of data if your agency uses USB flash drives to transfer data. Flash drives require that end-shifting be done manually so that flash drives can be swapped in and out as needed.

Click the Scheduling button.
Enter the user name and password of the individual who normally does the end-shifting into the TraCS database.
Click the Add button.
Click the Action radio button.
In Action Name, select Transmission:FromNetworkEndShift from the drop-down list.

Note: if you are using FTP for end-shifting at the workstation choose Transmission:FromFTPEndShift instead.

Click the OK button.
Select Transmission:FromNetworkEndShift.
Click the Add button.
Enter a name for the interval that describes how you want the transmission to run. (For example, Daily)
Click the ok button.
Select the newly created interval.
Choose an interval type from the drop-down list.
Complete the remainder of the panel per your agency’s preference.
Click the OK button.

Note: Skip this step if you do not want to schedule transmissions to the courts, DA, state, or your local records management system.

Schedule data transmission to court/DA, state, and local Records Management System.

Click the Scheduling button.
Enter the user name and password of the individual who normally does the end-shifting into the TraCS database.
Click the Add button.
Click the Action radio button.
In Action Name, select TransComm from the drop-down list.
Click the OK button.
Select TransComm.
Click the Add button.
Enter a name for the interval that describes how you want the transmission to run. (For example, Daily)
Click the OK button.
Select the newly created interval.
Choose an interval type from the drop-down list.
Complete the remainder of the panel per your agency’s preference.
Click the OK button.

Stop (if not already stopped) and restart the transmission service.

Click the Stop Service button if needed.

Click the Start Service button.

Click the OK button.

TraCS Guides

Task 3.25: Schedule Data Transmissions -- End shifting