Attachment Form
The attachment form is an optional form that may be used by your agency to facilitate the transfer of non-TraCS files from the field unit to the administrative workstation. This form is provided as a convenience for your agency and the data provided on it
is used locally within the agency.
Or transmitted to the DA’s Protect system
The form is designed to be extremely flexible and meet a variety of agency needs. For example, you could use it send a fingerprint file, a work report in Word format, an Excel spreadsheet or virtually any other file on your laptop.
Your TraCS coordinator will have more information on how this form is to be used within your agency.
NOTE:
Imbedded files will no longer be available when the 64 bit baseline is released.
The only acceptable file extensions that can be printed directly from TraCS are (.pdf, .doc, .docx, .png, .jpg, .jpeg, .gif, .tif, .tiff, and .bmp)
The attachment form does not replicate to any form as it is a Case level form and other forms are needed first.
Form Design
The Attachment form contains the following groups:
Document
Summary
Law Enforcement Agency
Attachment
Document Group
Each Attachment form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below.
Summary Group
Each Attachment form contains one Summary group. The fields within the group are shown in the figure below.
EReferral?
This field determines whether or not the form transmits to the DA’s Protect system. In order to transmit to the DA
This field must be yes
The incident must have already been transmitted.
Form Type is required
Form Reference Number is required
Attachments must be smaller than 10 MB
Agency Group
Each TraCS form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below. The Agency Space field is 200 characters. The fields within the group are shown in the figure below.
NOTE: The Officer mobile phone and officer fax fields were added in Fall 2023
In Fall 2023 an attempt was made to fix the issue where other another person information is entered into this section.
In March 2024 the fix was finalized to fix DOT officer ID’s in lower case.
Agency Space
Space for law enforcement officer to collect any info they want. This field is available for your agency’s use. They will instruct you how to use it.
Officer Rank
The Rank of the officer completing the report.
Officer Last Name
The last name of the officer completing the report.
Officer First Name
The first name of the officer completing the report.
Officer Middle Name
The middle name of the officer completing the report.
Suffix
The preferred suffix of the officer completing the report.
DOT Officer ID
The reporting officer ID number. This number is sent to the DOT and Courts and is used to uniquely identify the officer.
DNR Officer ID
The reporting officer DNR ID number. Unless the officer works for the DNR, this 9 digit number is the same for the agency the officer works for.
Officer Badge Number
The Badge Number of the officer completing the report. This number can change in the agency.
Officer EMail
The email of the officer completing the report.
Officer Phone Number
The cell phone number of the officer completing the report (Added Fall 2023)
Used for Fatal notification and Ambulance Inspection Reports
Officer Fax Number
The fax number of the officer completing the report (Added Fall 2023)
Used for Ambulance Inspection Reports
Local Agency Number
Identifying number for the law enforcement agency that reported.
Law Enforcement Agency Jurisdiction
The jurisdiction of the enforcement agency that reported.
Law Enforcement Agency Type
The jurisdiction of the enforcement agency that reported.
State Patrol
County Sheriff
City Police
Village police
Town Police
Tribal
Other
Law Enforcement Agency Name
The name of the enforcement agency that reported.
TAS Agency Name
The TraCS name of the enforcement agency that reported.
Law Enforcement Agency Street Address
The current street address of the law enforcement agency responding to the scene.
Law Enforcement Agency Street Address2
The current street address of the law enforcement agency responding to the scene.
Law Enforcement Agency City
The current city where the law enforcement agency responding resides.
LEA State
The current state where the law enforcement agency responding resides.
Law Enforcement Agency ZIP Code
The current ZIP code where the law enforcement agency responding resides.
Law Enforcement Agency Phone Number
The telephone number of the law enforcement agency reporting.
ORI Number
9 digit NCIC number assigned to the enforcement agency by the Department of Justice.
BFUNC Agency
The ID number that uniquely identifies a law enforcement agency in Wisconsin that reported.
TraCS Agency Number
The 3 digit TraCS ID of the enforcement agency that reported.
Attachment Group
Each Attachment form contains at least one Attachment group. The fields within the group are shown in the figure below. The Agency Space field has 200 max characters.
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