Attachment

Attachment Form

The attachment form is an optional form that may be used by your agency to facilitate the transfer of non-TraCS files from the field unit to the administrative workstation. This form is provided as a convenience for your agency and the data provided on it

• is used locally within the agency.

• Or transmitted to the DA’s Protect system

The form is designed to be extremely flexible and meet a variety of agency needs. For example, you could use it send a fingerprint file, a work report in Word format, an Excel spreadsheet or virtually any other file on your laptop.

Your TraCS coordinator will have more information on how this form is to be used within your agency.

NOTE:

• Imbedded files will no longer be available when the 64 bit baseline is released.

• The only acceptable file extensions that can be printed directly from TraCS are (.pdf, .doc, .docx, .png, .jpg, .jpeg, .gif, .tif, .tiff, and .bmp)

• The attachment form does not replicate to any form as it is a Case level form and other forms are needed first.

Document Group

Each Attachment form contains one Law Enforcement Agency group. The fields within the group are shown in the figure below.

Summary Group

Each Attachment form contains one Summary group. The fields within the group are shown in the figure below.

EReferral?

This field determines whether or not the form transmits to the DA’s Protect system. In order to transmit to the DA

• This field must be yes

• The incident must have already been transmitted.

• Form Type is required

• Form Reference Number is required

• Attachments must be smaller than 10 MB

Law Enforcement Agency Group

Attachment Group

Each Attachment form contains at least one Attachment group. The fields within the group are shown in the figure below. The Agency Space field has 200 max characters.

• Can save links to files instead of the entire document. The linked file will be saved in a directory decided by the TraCS coordinator. The Databar now resembles the following

  

• The File name field was fixed so that the file name or file link is auto updated so the officer does not need to enter the information.

• This form will auto open when clicking on the Add button of the Attachments Ribbon in the Case Information dialog box. All forms with attachments will appear in the tab but only the attachment form will open for an open new attachment form.

• The Forms Manager manager grid has link icon for attachments in documents.